Executive Assistant / Project Manager 15-20 Hours per Week (IC-PK)

We are in the process of staffing an Executive Assistant / Project Manager where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.

As an Executive Assistant / Project Manager, you will be responsible for managing timelines, building out and sending proposals, gathering team statuses and reporting out on Monday, and performing various projects as needed.

Key Responsibilities

• Serve as the right-hand to the brand founder/CEO.

• Respond to and track all incoming new leads.

• Plot, track, and maintain project availability calendar.

• Send proposals to client prospects.

• Serve as a liaison between clients and the rest of the team; delivering files, responding to requests, providing updates, checking in where needed, ordering gifts.

• Manage various contractors (contract writers, designers, photographers, etc.).

• Develop, manage, and maintain Standard Operating Procedure (SOP) documents.

• Identify inefficiencies and opportunities for growth, development, and improvement.

• Assist founder with course launches; uploading all content where it needs to go and student support.

• Some simple content writing and design customization work / website maintenance (always from a template and within user-friendly drag & drop programs- just need a good design eye!).

• Implement the monthly newsletter for both internal team and potentially a couple of clients.

• At least 3 years of experience as an Executive Assistant / Project Manager.

• Must be a fast learner, detail-oriented, intuitively organized, proactive, and an excellent communicator.

• Must be proficient in Google Office Suite, Dubsado, Click up, Canva, Slack, Zoom, Kajabi, Circle, Zapier, FloDesk, and ShowIt.

• Must be able to work in the Eastern or Central Time Zone.

• Must be available to work from 10 am to 3 pm EST M-F.

• Ability to work 15-20 hours per week (with the ability to increase as needed).

There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.