What are the responsibilities and job description for the Office Assistant position at Moneta Heating and Air?
Family owned & operated HVAC business looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
Skills
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office & Excel
While not required, experience in a trade field is preferred.
This is a part time position with 25-30 hours per week with the potential to become full time in the future. We are looking for qualified candidates that want to grow with our rapidly expanding business, not a temporary worker.
Job Type: Part-time
Pay: $12.00 - $15.00 per hour
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Vinton, VA 24179: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 2 years (Preferred)
Work Location: One location