What are the responsibilities and job description for the SECRETARY (A) position at Monroe County ISD?
- JobID: 4163
- Conduct internal audits for petty cash boxes (C&I area and Business Office vault).
- Reconcile bank statements, as assigned.
- Manage building use rental.
- Responsible for the following for the Food Service program:
- Food service point of sale system, including annual maintenance of student accounts
- Daily lunch and breakfast reconciliation including online deposits
- Direct certification
- Monthly State reimbursement process
- Public yearly notices in newspaper and district website
- Assist with the food service contract bid, when necessary
- Annual student balance review
- Eligibility of benefits process, including with MSA client
- Attend Nutrition Program training and document with Food Service Director
- Maintain liability insurance and file claims.
- Research and process property transfer requests.
- Assist with online payment system and processes for MySchoolBucks.
- Complete taxable value information for Board of Education and municipalities.
- Maintain an Excel spreadsheet to record and balance property taxes, including delinquent taxes, industrial facility taxes, brownfields, etc.
- Maintain budget spreadsheets including confidential information on projections, salary and fringe benefits.
- Assist in the processing of payroll, including collecting timesheets and aggregating time for building and grounds and transportation departments.
- Assist in child account audits as needed or requested.
- Assist with Business Office records retention schedule.
- Prepare applicable audit schedules and reports.
- Maintain copy machines, fax machines and other office equipment.
- Responsible for updating IRTC receipt spreadsheet after receipting revenue.
- Generate accounts receivable invoices.
- Maintain credit card expense documentation and use reports for monthly statement balancing.
- Complete payroll for Business Office.
- Process purchase orders for the district and assist with purchasing processes and vendors.
- Assist in preparing and publishing bids.
- Willingness to adjust hours to be available for meetings, activities, absences and special projects.
- Maintain regular, predictable attendance.
- Follow work rules.
- Adhere to MCISD Board policies and guidelines
- Carry out all other responsibilities as assigned.
- Minimum of an Associate's Degree, required, emphasis in Accounting, Business Administration or related field, preferred.
- Prior to hire must successfully pass Microsoft Office Suite BasicTest (Word, Excel).
- Prior to hire must successfully pass writing and math test.
- Within probationary period must successfully pass a higher-level Microsoft Office Suite test.
- Minimum of two (2) years secretarial experience in office setting and/or school setting, preferred.
- Experience with Powerschool eFinancePLUS and related modules.
- Experience with Heartland POS Mosaic, MySchoolBucks, and related modules.
- Proficiency in Microsoft Office Suite.
- Demonstrated math and accounting proficiency (testing may be required).
- Excellent organization skills.
- Flexibility and adaptability to a variety of tasks.
- Excellent communication skills, confidentiality, and customer service orientation.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Ability to deal with problems involving several variables in standardized situations; and/or ability to solve practical problems and deal with a variety of variables where only limited standardization exists.
- Ability to effectively use common computer software such as word processing, database, spreadsheet and presentation software.
- Ability to grasp position-specific software and hardware with minimal training.
- Note taking skills preferred.
- Demonstrated ability to make sound judgements regarding establishing and organizing work responsibilities and meeting deadlines.
- Demonstrated ability to take initiative and work with a variety of people in a team environment.
- Demonstrated ability to handle a wide variety of situations with public and staff with professionalism.
- Desire and ability to engage in continuing education and skills upgrading
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
8/17/2022
8/17/2022
Location:
Administration Building - Monroe County ISD
Administration Building - Monroe County ISD
Date Available:
08/29/2022
08/29/2022
Closing Date:
08/23/2022 Internal
District:
Monroe County Intermediate School District - website
08/23/2022 Internal
District:
Monroe County Intermediate School District - website
Description:
REPORTS TO: Assistant Superintendent for Business Services
AVAILABLE: Full year full-time position available August 29, 2022; Eight hours per day (includes 1/2 hour unpaid lunch) 7:45 a.m. - 3:45 p.m. Monday - Friday
SALARY & BENEFITS: $18.87 per hour, (Secretary A) as specified in the MEA-ESPA Agreement wage schedule. Single benefits as specified in the MEA-ESPA Agreement.
PROBATION PERIOD: Ninety (90) working day probationary period.
FLSA STATUS: Non-exempt
Job Summary:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.ESSENTIAL DUTIES:
Qualifications:
Education:
Testing:
Experience:
Skills/Other:
Criminal History Check
All employees of the Monroe County Intermediate School District are fingerprinted for a Michigan and FBI criminal history check. The processing fee of $43.25 is the responsibility of the employee.
Working Conditions:Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; climb or balance; and stoop, kneel, crouch or crawl. The employee is frequently required to bend at the neck more than the average person. Specific vision abilities required by this job include close vision, and peripheral vision. The employee needs to be able to tell where a sound is coming from and hear in a noisy environment.
While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; climb or balance; and stoop, kneel, crouch or crawl. The employee is frequently required to bend at the neck more than the average person. Specific vision abilities required by this job include close vision, and peripheral vision. The employee needs to be able to tell where a sound is coming from and hear in a noisy environment.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities for perform the essential functions.
The noise level in the work environment is loud and is a standard acceptable level for this environment. The employee must work with public and other staff, continuously meeting multiple demands from several people.
Application Procedure:
INTERNAL APPLICATIONS ACCEPTED THROUGH AUGUST 23, 2022
EXTERNAL APPLICATIONS ACCEPTED UNTIL FILLED
ONLY APPLICANTS WHO SUPPLY THE REQUESTED DOCUMENTS OUTLINED BELOW AND FULLY COMPLETE THE APPLICATION WILL BE CONSIDERED
Internal Applicants:
Current Monroe County Intermediate School District employees who meet the qualifications must complete or update the online application at www.monroeisd.us to be considered. (Click on "Employment" and "Frontline Education Appliant Tracking" and follow instructions to apply for this position.) Supporting documents required (resume, 3 letters of reference, and applicable certifications/license) must be uploaded with the application.
External Applicants:
Must complete online application at www.monroeisd.us. Click on "Employment" and "Frontline Education Applicant Tracking" and follow instructions to apply for this position. Faxed or mailed applications will not be accepted. Supporting documents required (resume, transcripts, 3 letters of reference, and applicable certifications/license) must be uploaded with the application.
Contact Information:
Human Resources DepartmentMonroe County Intermediate School District
1101 S. Raisinville Road
Monroe MI 48161
Phone: (734) 322-2642
The Monroe County Intermediate School District does not discriminate on the basis of race, color, national origin, age, sex, marital status, religion, disability or handicap.
Legal Secretary
Kitch Drutchas Wagner Valitutti & Sherbrook -
Toledo, OH
Unit Secretary
Encompass Careers -
Toledo, OH
Part-time Secretary/Receptionist
Sunrise Gymnastics Academy -
Toledo, OH
