Travel/Purchasing Card Expense Auditor

Travel/Purchasing Card Expense Auditor

Position Details

Position Information

NBAPOSN Title Accounting Assoc IV

Working Title Accounting Associate IV

Brief Position Overview SUMMARY:
The Accounting Associate IV position serves as the front line to Business Services/Student Accounts including answering the main phone line, assisting in student accounts, and directing students and staff to the appropriate areas for assistance in accounts payable, mailroom, and accounts receivable. This position is responsible for performing audit and accounting duties in support of the accounts payable function at MSU Billings to include the audit of invoices and requests for payment, process travel advances and reimbursements, review purchasing card transactions, data entry, assist with purchase card setup and Chrome River administrative reporting.

Position Number 6N8206

Department Business Services

Division Administrative Services & Finance

Appointment Type Classified

Contract Term Fiscal Year

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Yes

Compensation Hourly

Salary $17.91 per hour

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

General Statement

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

• Work-life balanceHolidays-10 paid holidays per year and General Election Day
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordableVisit MUS Benefits to learn more about our benefit package including Medical, Vision, and Dental
• Life Insurance and Long Term Disability are incorporated into our benefits.
• Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities

• Provide exceptional customer service and represent Student Accounts/Business Services in a knowledgeable and professional manner for student, parent and public inquires via telephone, email, and walk-in. Provide guidance and solve problems as needed.
• Deliver accurate information regarding fee payment, holds, balances, Student Account office policies, procedures, and deadlines.
• Audit invoices, travel vouchers, advances and reimbursements submitted to ensure accuracy and proper procedures and paperwork completion.
• Examine, analyze, and interpret records to ensure proper recording of transactions and compliance with laws, regulations, policies and procedures to ensure there is no fraud, duplication or violation.
• Verify employee credit card transactions by auditing transactions and supporting documentation and identifying errors.
• Assist in ensuring departmental compliance with MSUB, state and federal laws, rules, procurement policies and procedures.
• The Business Services team is cross trained to provide full coverage for the office requiring active participation as a member of the team performing other duties in support of the department’s mission.

Required Qualifications – Experience, Education, Knowledge & Skills

• Progressively responsible administrative work in a busy office setting with an emphasis on high level administrative support or an equivalent combination of relevant education and experience.
• Customer service experience dealing effectively and diplomatically with a variety of people that may include handling difficult customer service situations.
• Proficient experience using computers and various software packages including MS Office Suite.
• Accounting or bookkeeping experience which includes processing and tracking of expense or revenue transactions or other detailed financial data.
• Reliable and Dependable – Follows through on tasks and maintains a professional manner
• Quality and Quantity of Work – Demonstrates the ability to problem solve and manage tasks
• Excellent oral and written communication skills
• Experience interpreting, explaining, and maintaining compliance with policies and procedures.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Experience with Banner.
• Demonstrated experience with an accounting or accounts payable system.
• Experience with Chrome River.

The Successful Candidate Will

Special Requirements

Physical Demands PHYSICAL DEMANDS:

Extensive Computer/screen time 7 hours
Sitting/standing long periods of time

This position has supervisory No
duties?

Posting Detail Information

Announcement Number S00768P

Number of Vacancies 1.0

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date 06/26/2023

Open until filled Yes

Special Instructions Summary

Quick Link for Internal Postings https://employment.msubillings.edu/postings/6467

Diversity Statement Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana
Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office,
Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406- 657-2278

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm

Applicant Documents

Required Documents

1. Resume (or CV)
2. Cover Letter
3. List of References (3 or more)

Optional Documents

None

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Job Type: Full-time

Pay: $17.91 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

Salary : $18 - $0