University Controller
Job Posting for University Controller at Montana State University Northern
The University Controller works closely with the Chancellor, executive leadership, and other campus leaders to promote the mission of the University. The University Controller’s specific duties include budget development, financial and statistical reporting, chart of accounts and fixed asset management, Banner security, purchase order and payment authorizations, fiscal year-end processing, debt and investment portfolio management, grant accounting and the University and State accounting entries and reconciliations.
The Controller assures the University’s understanding of, and compliance with, external requirements including but not limited to: financial reporting and government accounting standards; state and federal tax laws; federal cost accounting standards and allowability of costs; federal and state requirements surrounding truth in lending and information security and compliance with banking and credit card standards.
The Business Office strives to partner with Academics, Administration, Athletics, Enrollment Management, and Student Affairs to enable MSU-Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors.
Duties and Responsibilities
1. Oversight of grant accounting and compliance.
2. Lead the campus budget development process and provide reporting and analysis.
3. Approve internal campus purchase orders and payment authorizations.
4. Perform general ledger review and reconciliation for all University accounts utilizing knowledge of the state system (SABHRS). This includes reconciling SABHRS to Banner, and researching and correcting discrepancies.
5. Make accounting entries in SABHRS and Banner. Ensure all appropriations are requested and recorded. Transfer funds in and out as needed. Sign local revolving checks as needed.
6. Manage debt for the University, including bonds, Intercap loans, and notes payable. Ensure principle and interest payments are made correctly and recorded in the University’s accounting records appropriately.
7. Monitor cash and manage the Short-Term Investment Pool to the best advantage of the campus.
8. Maintain the Chart of Accounts for the University, establish new FOAP codes and ensure that fund/account combinations are appropriate.
9. Oversight for University fixed asset accounting, reporting and disposal programs.
10. Ensure fiscal year-end closing entries are done in accordance with State requirements.
11. Provide training to campus on use of Banner Finance and AR modules. Also monitor security in these modules to ensure access is appropriate and current.
12. Prepare financial and statistical reports on behalf of the University, including but not limited to CHEs, IPEDS, UBI, Moody’s, Athletic Report, Bond reports & surveys.
13. Assists Leadership in strategic planning and accreditation reporting, planning and creation.
14. Represent the campus in Banner Finance team meetings, monitor budgets regularly to ensure compliance by campus departments. Prepare and enter budget adjustment entries.
15. Assist Bozeman personnel with Financial Statements and footnotes.
16. Position may supervise employees.
17. Other duties as assigned in support of MSU-Northern’s mission.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree in Accounting, Business, Finance, or related fields.
- Significant leadership experience successfully managing and analyzing the accounting and financial transactions of a large and complex organization. Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail.
- CPA or CPA candidate
- Master’s Degree in Accounting or related field
- Significant accounting or financial experience in government, university or non-profit setting.
- Knowledge of State and Federal regulations regarding University finance.
- Knowledge of Banner and SABHRS administrative software.
- Experience developing budgets in a complex organization.
- Experience participating in strategic planning and implementation.
- Ability with or without reasonable accommodations to work in a typical office environment and perform the essential functions of the position.
Posting Detail Information
Announcement Number
2022-23-S00029P
Number of Vacancies
1
Desired Start Date
As soon as possible
Position End Date (if temporary)
Open Date
05/26/2023
Close Date
Until an adequate pool is established
No
Special Instructions Summary
Quick Link for Internal Postings
https://jobs.msun.edu/postings/2338
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
Suzanne Hunger
Suzanne.hunger@msun.edu
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or suzanne.hunger@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
Suzanne Hunger
Suzanne.hunger@msun.edu
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or suzanne.hunger@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
- Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
- Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
- Provides information about and, if requested, assists with criminal reporting;
- Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
- Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR.Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147; http://www.msun.edu/hr/forms/EmployPref.pdf
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Montana State University Northern
Havre, MT
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Montana State University Northern
Havre, MT
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Havre, MT
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Montana State University Northern
Havre, MT
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