Accounts Payable Specialist

University Business Services provides accounting and business services for all components of the University. University Business Services works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures.

The Accounts Payable Specialist – Auditor position is responsible for performing audit and accounting duties in support of the accounts payable function of the UBS department which include but are not limited to: auditing invoices and requests for payment, routing and tracking documents within the department, central offices and University departments, auditing and reviewing purchasing card transactions, reviewing and processing travel and general reimbursements for faculty, staff and students, reconciling and researching vendor statements and payments, composing correspondence as necessary and data entry. Other duties of this position include assisting with purchase card setup & card amounts and Chrome River administrative reporting. Audit of accounts payable documents involves checking to see that the expense is both reported accurately and is in compliance with all applicable laws, regulations and policies. The Accounts Payable Specialist will evaluate MSU financial processes and procedures for effectiveness and accuracy in accordance with best practice and financial/accounting standards and provide recommendations to supervisor or manager. Each Accounts Payable Specialist is also responsible for providing excellent customer service to departments as well as outside vendors.

Duties and Responsibilities
Data enter requests for payment in a timely manner.
Auditing invoices, travel vouchers, advances and reimbursements submitted, ensuring proper coding.
Examine, analyze and interpret records to ensure proper recording of
transactions and compliance with laws, regulations, policies and procedures to ensure there is no fraud, duplication or violation.
Assisting with purchase card setup & card amounts.
Chrome River (credit card software) administrative reporting.
Verify employee credit card transactions by auditing transactions and supporting documentation and identifying errors.

Required Qualifications – Experience, Education, Knowledge & Skills
Demonstrated experience and/or education in accounts payable or a related field.
Demonstrated customer service experience in a business setting.
Demonstrated experience interpreting, communicating, and maintaining compliance with policies and procedures.
Demonstrated experience using word processing, database and spreadsheet software.

Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience with Banner.
Demonstrated experience with a complex accounting or accounts payable system.
Experience with Chrome River.

The Successful Candidate Will
Demonstrate excellent written and verbal communication skills.
Establish and maintain effective working relationships with a diverse range of personnel both internal and external to the organization.
Organize and prioritize heavy workloads, meeting a variety of simultaneous deadlines, and adapt to changing priorities while maintaining a positive, effective, and professional approach.
Exercise good judgment and make consistent decisions while working independently and effectively under minimal supervision.
Demonstrate the ability to see the big picture while maintaining accurate process controls.
Demonstrate Service Excellence through courtesy, reliability, safety and competence of actions.
Demonstrate a commitment to quality with high attention to detail, performing detailed tasks with a high level of accuracy.
Maintain confidentiality of records and sensitive information.
Represent the University Business Services office and its programs by providing a high level of customer service to others in a professional and courteous manner.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No
Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon successful completion of search
Position End Date (if temporary)
Open Date
Close Date

Applications will be:
Screening of applications will begin on January 17,2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html