Secretary

Montclair Public Schools

Personnel Department

JOB DESCRIPTION

Title : Secretary

Qualifications : 1. High School Diploma or equivalent. 2. Prior secretarial experience preferred. 3 / Knowledge of basic office procedures, record keeping and phone protocols.

4 / Demonstrated ability for mailing technologies and basic computer use. 5 / Demonstrated ability for customer service and public relations.

6 / Excellent listening, verbal, written communication and organizational skills. 7 / Demonstrated ability to successfully work within a team of people.

9 / Demonstrated aptitude or competence for assigned responsibilities. 10 / Required criminal background check & proof of U.

S. citizenship, legal alien status, or right to work within the US. 11 / Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports To : Assigned Building or Central Office Administrators

Job Goal : To assure the efficient and effective operation of the assigned office so that a positive impact on the education of pupils, the experience of those visiting the schools and the work conditions for staff can be realized.

Performance Responsibilities : 1 / Performs the usual office routines and secretarial functions associated with a busy yet productive and smoothly run office.

2 / Performs all secretarial functions required by the assignment. 3 / Receives and properly handles telephone calls, information requests from administrators, teachers, parents, students, business, public, school, community, organizations and governmental agencies and other contacts in a confidential manner.

4 / Types and distributes daily, monthly and weekly bulletins or reports as required. 5 / Coordinates the master school calendar with the Principal.

6 / Maintains and updates the emergency closing list, staff roster, attendance and sign-in sheets as assigned. 7 / Assists with the free and reduced lunch forms and collection of funds as needed.

8 / Oversees the signing-in of visitors. 9 / Oversees aides, students or volunteers assigned to assist in the office. 10 / Maintains inventories and accounts for all building keys.

11 / Maintains required papers for student activities, records or employment as assigned. 12 / Oversees the petty cash drawer and deposits for the school treasurer and the Principal as assigned.

13 / Distributes mail as needed. 14 / Updates main office bulletin boards outside main office. 15 / Performs all responsibilities in a professional, courteous and cooperative manner while maintaining strict confidentiality of school, school district and Board of Education information and records.

16 / Completes all other duties as assigned by the Principal.

Evaluation : Performance of this job will be evaluated annually in accordance with the Board's policy on evaluation of non-certified staff.

The Montclair Public School District is an Affirmative Action / Equal Employment Opportunity Employer.

Established : 1973, revised 1987, 2006, 2008

Last updated : 2024-04-30