What are the responsibilities and job description for the Project Administrator position at Moretrench?
Overview
As a leader in civil & underground utilities construction for Industrial clients in central Florida, Moretrench Industrial is at the forefront in expertise, quality, safety, product range, and customer service. Our employees are key to our success. We give our employees the tools they need to be successful in their careers. As a member company of Keller North America, our employees have access to a global network of industry experts and thought leaders. Join Moretrench Industrial and experience all we have to offer.
Moretrench Industrial is seeking a results-driven Project Administrator to join our team at the project site in Bartow, Florida.
Responsibilities
- Assist with accounting functions at the project site.
- Collect and process paperwork verifying for accuracy.
- Communicate daily with the project field personnel.
- Communicate with vendors and clients.
- Create opportunities as given from field.
- Create Job Start Notice (JSN) as requested by field/PO from client.
- Create JSN for PO change orders.
- Track and enter payroll (PR) hours in Groundworks (GW).
- Track and enter equipment hours in GW.
- Survey Time/Equipment and Transport Time/Equipment to be added to timesheets.
- Review and approve AP invoices in GW workflow, and contact vendor if invoice is incorrect or missing.
- Create PO requisitions and submit to vendors – store in project folder in server when returned with signature.
- Receive on PO’s once verified with field and track POs to increase/close.
- Create IC billing sheets as needed.
- Create billing roll-ups.
- Track billing to PO’s – total amount and material amounts for Field Glass PO’s.
- Client reports if needed and/or client system data entry if needed.
- Audit project to ensure all materials were billed.
- WIP reports
Qualifications
- Previous experience in a related field encouraged.
- Previous experience in working with Project Managers for the delivery of projects.
- Written and verbal communication skills
- Solid organizational skills including attention to detail and multitasking
- Strong working knowledge in Microsoft Office and of project manager tools
- Associates or Technical degree preferred
Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.