Receptionist

Morris Hall, PLLC Receptionist

We are a Premier Estate Planning Law Firm located in Tucson Arizona that is seeking a positive and compassionate full-time Receptionist who is looking for a career position where he/she can grow with a firm, be challenged, and work in a familial and collaborative environment.

This is not just a job, but a special opportunity to have a fulfilling and satisfying career with a firm know in the community for providing a high standard of legal services and helping clients and their families come out of significant life-changing situations, knowing that they have a team behind them that really cares and advocates for them.

As a member of our Administrative Services Team, you will have a large range of responsibilities while providing support to staff members, prospects, and clients to ensure efficient operations. You will be able to prioritize your work, be a multi-tasker with excellent phone, written and verbal communication skills, have a positive presence and an upbeat attitude. You will be willing to meet each challenge directly and have a genuine desire to meet the needs of others. You have a great attention to detail, strong organizational skills and will complete tasks accurately and deliver them with high quality and in a timely manner.

Responsibilities:

• Handle all incoming calls, act and/or route calls appropriately
• Input file openings and intakes into CRM
• Receive, stamp, open, sort, scan and distribute the mail as applicable
• Filing, copying, binding, scanning
• Respect and manage calendars
• Scheduling appointments which include updating client/prospect data in CRM, inputting appointment in CRM, inputting appointment on calendar and sending confirmations
• Preparing boxes prior to scheduled shipments
• Greet visitors with professionalism and a smile
• Responsible to handle sensitive information in a confidential manner
• Handle inventory, anticipating and confirming needed supplies, ordering, shipping, verifying receipt of supplies and putting office supplies away timely
• Ensure office is always kept clean and organized
• Send reminders regarding upcoming appointments, meetings, and events
• Maintain contact lists and filing systems
• Produce and distribute correspondence memos, letters, faxes, and forms
• Reply to email, telephone, fax, chat, or face to face enquiries in less than 24 hours
• Book travel arrangements
• Assist with meeting set-up, catering, event planning, and various celebrations

Why work with us? Our firm values its employees and their individual success. We provide:

· Paid vacation, sick days, and holidays

· Health Insurance (after the qualification period of 90 days)

· 401K plan with employer matching (after the qualification period of 1 year)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location