What are the responsibilities and job description for the Administrative Assistant (Onsite) position at Motus Recruiting and Staffing?
Administrative Service Assistant (ONSITE)
Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for an Administrative Services Assistant with experience in providing administrative support for programs, projects and overall office functions for their Portland, Oregon location. This person provides a wide variety of professional and confidential administrative/clerical tasks as well as data entry and tracking.
This position is a one-year renewable contract that includes employee benefits!
Pay Range: $23.00-$25.00/hr. DOE.
Location: FULLY ONSITE out of Portland, OR.
Key Responsibilities for Administrative Services Assistant:
- Provide a variety of confidential administrative/clerical support; serve as liaison/point of contact between enrollment center and US Access, facilitate communication and appropriate actions; and assist with the day-to-day operations.
- Answer and screen telephone calls, greet visitors, address questions, respond to routine requests and business involving US Access credential matters, take messages, and/or refer visitors to other personnel as appropriate.
- As required, track US Access actions and appointments for timely response.
- Sort and distribute incoming credentials as per established process; prepare credentials for outgoing mail shipment as needed.
- Assist with arrangements for rescheduling appointments, as requested.
- Perform faxing, scanning, photocopying, and work as needed for personnel security and US Access processes and services.
- Update and maintain desk reference manual.
- Perform data entry using multiple computer applications, including US Access, Microsoft Office, SharePoint, HRMIS and more.
- Serve as point-of-contact (POC) for field, district, and other office staff regarding general personnel security and US Access information.
- Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements.
- Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).
- Mark and maintain all official records, accurately maintaining for auditing purposes.
- Maintain electronic and hard copy records of training, timecard changes, safety meetings, contractor timesheets, and other required records.
- Assist office staff in the routine use of software applications, i.e., Microsoft Office, Concur, SharePoint, etc. as requested.
- Provide backup support to other Administrative Assistants as needed in Vancouver, WA.
- Will open center each day, perform enrollment appointments (fingerprints, document scans and photos), card activation appointments, data entry, follow procedures as described for collecting and entering information into systems.
Requirements for Administrative Services Assistant:
- High School Diploma or GED is required.
- 3 years’ experience in administrative support required.
- 3 years’ experience with SharePoint, and MS Office: Word, PowerPoint, Excel, and Outlook.
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
PG/BH #12109
Job Types: Full-time, Contract
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
- SharePoint and Microsoft Office: 3 years (Required)
Ability to Relocate:
- Portland, OR: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $25
