Office Manager/Assistant to the Principal

Office Manager/Assistant to the Principal

WHO YOU ARE:

The Office Manager will be responsible for the smooth and efficient operation of the elementary school administrative office. Provide administrative assistance to the Principal, administrators, office and school staff and students by managing the school’s financial records and transactions through use of district information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, supervising office staff, performing various personnel management functions, managing crisis situations, handling confidential information and other related duties.

Think you’ve got what it takes?

THE ROLE:

• Manage a school office and provide secretarial support to the School Principal as required.
• Maintain Principal’s calendar, screen calls, receive visitors and respond to requests for information and assistance as appropriate.
• Explain District procedures to parents, teachers, classified employees and the public.
• Provide training, assign and monitor the work of staff, student helpers, and volunteers.
• Maintain and troubleshoot office equipment as necessary.
• Establish and maintain confidential files.
• Independently respond to routine letters, emails, and general correspondence.
• Responsible for performing and/or delegating correct record keeping of student enrollment preparation and/or maintenance of the confidential student folder and all required records contained therein, verification of enrollment and health eligibility, and transfer or release of documentation.
• Maintain and update student and staff emergency information, i.e. emergency cards, computer data and disaster preparedness;
• Maintain student attendance records, including preparation and verification of daily student attendance, entering enrollment information into the attendance system, preparing required attendance reports on a daily, weekly and monthly basis;
• Monitor the various school budgets.
• Maintain certificated and classified employee time reports and attendance records, utilizing the District absence reporting system;.
• Issue and retrieve keys and class packets to/from substitute teachers, and orientate substitutes
• regarding their assignments.
• Prepare transportation requests, calendars and answers questions about field trip activities.
• Maintain information on and answer questions regarding specific school programs, fundraisers and after school activities
• Compose school wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms and update the school master calendars.

WE’RE EXCITED ABOUT YOU IF YOU HAVE:

• Bachelor’s Degree. Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. OR
• Six years of administrative office experience.
• High proficiency in Google office products.
• Experience learning and mastering new computer programs.

WHO WE ARE:

Marion P. Thomas Charter School (MPTCS) offers a seamless educational experience from “crayons to college and career,” giving scholars the opportunity to stay within one school system for their entire public educational career from prekindergarten to 12th grade. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity/affirmative action employer.

WHY MPTCS?

• The opportunity to join an experienced, diverse, and mission-driven team that is passionate about educational equity

• Compensation: Competitive annual salary
• Healthcare: Medical, dental, vision, STD, LTD, and Life Insurance policies
• Family Focus: Parental/Family leave so you can care for your loved ones
• Pension: Eligibility for participation in the state pension plan
• Learning & Development: A culture that encourages and promotes professional growth and development

Next Steps: MPTCS is currently reviewing applications on a rolling basis. Due to the high volume of responses received not every applicant will be contacted. If you meet the qualifications, you will be contacted to move forward in the selection process.

Effective October 18, 2021, Marion P. Thomas Charter School will require all employees to provide to Human Resources either (1) proof of vaccination against COVID-19; or (2) results of weekly tests for COVID-19. This information will be maintained in a secure application that will be accessible by a limited group of Human Resources staff.