Procurement Operations Specialist

Multitude is an international provider of digital financial services, building a financial ecosystem that transcends the hassle of physical banking and complicated financial transactions into a paperless, borderless, and real-time experience for our customers. The foundation of our ecosystem has been laid through profound experience since 2005 in providing data-driven digital financial services globally.

At Multitude, a global-minded company, we take pride in our diverse workforce, representing over 40 nationalities and a wide range of backgrounds. We prioritize the well-being of our employees by fostering an inclusive environment that supports their personal interests, hobbies, and goals. We believe that happy individuals make for highly motivated and fulfilled team members.

As a Procurement Operations Specialist you'll maximize vendor relationships, support project delivery, and meet procurement needs. You'll partner with various business units, ensuring compliance, managing vendors, and optimizing processes. Reporting to the Procurement Operations Manager, you'll strengthen relationships, meet commitments, and provide recommendations. Your responsibilities include operational support, reporting, and driving efficiency. We seek a self-motivated candidate with cross-functional collaboration skills and category management expertise. If you're in Malta or open to relocating, join Multitude Bank for procurement excellence.

Your focus:

• Stakeholder Collaboration: Collaborate with internal teams (finance, operations, legal) to understand procurement requirements, provide guidance, and align with organizational goals.
• Data Analysis and Reporting: Analyze procurement data, generate reports, and provide insights and recommendations to stakeholders. Monitor KPIs, evaluate performance, and identify improvement areas.
• Supplier Performance Management: Support informed decision-making, evaluate supplier performance, conduct audits, reviews, and scorecard assessments for compliance and accountability.
• Compliance and Risk Management: Ensure adherence to policies, procedures, and regulations. Manage procurement-related risks and implement mitigation strategies.
• Purchase Order Management: Handle end-to-end purchase order process, including accuracy verification, policy compliance, and discrepancy resolution.
• Contract Management: Assist in reviewing contract terms, manage renewals and expirations, and address contractual issues in collaboration with legal and procurement teams.
• Procurement Systems and Tools: Utilize software and tools for streamlined processes, accurate record-keeping, report generation, data analysis, and identifying cost-saving opportunities.
• Vendor Management: Establish and maintain positive relationships with vendors, negotiate contracts/pricing, evaluate performance, and resolve issues/disputes.
• Process Improvement: Continuously review and enhance procurement processes, policies, and tools to increase efficiency, reduce costs, and improve operational effectiveness.

Your background:

Skills and Knowledge:

• Strong business ethics and accountability.
• Excellent relationship management skills, including with senior executives.
• Exceptional teamwork and communication skills.
• Deep understanding of Operational Procurement and Vendor Management best practices.
• Detail-oriented with a focus on both details and the big picture.
• Agile mindset, prioritization skills, and ability to thrive in a fast-paced environment.
• Self-motivated, independent, and proactive.
• Strong negotiation and influencing abilities.
• Commitment to continuous improvement and innovative thinking.
• Advanced proficiency in Excel, PowerPoint, procurement ERP systems, and Microsoft Power Platform.
• Strong analytical and problem-solving capabilities.
• Proficiency in vendor relationship management and contract negotiations.
• Experience in purchase order management, reporting, and data analysis.
• Knowledge of various procurement categories (IT, marketing, professional services, facilities, contingent workforce).

Academic/Experience:

• Minimum 2 years of Operational Procurement experience.
• Undergraduate or higher education diploma/certificate in Business/Commerce, MBA, LLB, Engineering, or Supply Chain Management required.
• Preferred global mindset with international experience.

What’s in it for you:

• A competitive Salary Package.
• Wellbeing benefit.
• Health Insurance.
• Weekly breakfasts in the office.
• Hybrid flexible working model.
• Access to LinkedIn learning with over 8000 courses.
• Opportunity to become a shareholder - Company Share purchase matching program up to 10% of annual gross salary.
• Opportunities for growth, the realization of own ideas, and further training.
• The opportunity to work in a dynamically international (employees based in over 20 locations) evolving company.