Administration-Training Assistant-FT

Murfreesboro Medical Clinic & SurgiCenterTraining Assistant JOB TITLE:   Training AssistantGENERAL STATEMENT OF DUTIES:   A non-exempt position responsible for on-boarding and training all new hires. Assist in helping to assess educational needs, develop programs, and provide initial and on-going training for MMC personnel. SUPERVISION RECEIVED:                    Reports to Education CoordinatorSUPERVISION EXERCISED:                  NoneESSENTIAL FUNCTIONS: ·        Educate and on-board new employee/current employees in the appropriate use of all system software necessary to enhance job performance.  PRIMARY:·        Be responsible for handling volume administrative and transactional activities related to employee onboarding. ·        Provide on-going training and support to enhance employee utilization and workflow surrounding software utilization.·        Assist Education Coordinator and Departmental Managers in identifying and implementing best practice workflows and best practice product utilization. ·        Assist Education Coordinator with development of training program for all the staff related to MMC Financial Policy and Business Office practices.·        Support individual departments with high-end educational needs (i.e., PACS deployment in radiology, EHR implementation in SurgiCenter) ·        Assist with existing users on proper utilization of new modules of existing system yearly. ·        Assist and support Education Coordinator with continued EHR training for new and existing providers. ·        Schedule “classroom sessions” designed to address topics specific to improve system utilization. ·        Responsible for placing interns and students into the department.   SECONDARY:·        Assist in with all HR duties as needed. EDUCATION & EXPERIENCE: ·        Associate degree in education preferred. ·        3 years’ experience with Microsoft based office products. ·        High School diploma required.·        Technically savvy experience utilizing HRIS or other onboarding system preferred. ·        Highest level of professional conduct integrity.·        Excellent interpersonal and communication skills.·        Strong attention to detail: accuracy with data entry.·        Ability to prioritize and meet deadlines in dynamic environment.·        Ability to work with minimal supervision.·        Strong interest in team collaboration.  ·        3 years’ experience with HIT systems, experience with Groupcast/Touchworks preferred.·        Educational interest or background.·        Able to work independently or as part of a team. KNOWLEDGE: ·        Knowledge of adult learning concepts, methods, media/tools and human resource development.·        Knowledge of health care educational needs. ·        Knowledge of development and implementation of educational programs using computer capabilities as appropriate. SKILLS: ·        Skill in effective clarification of educational needs and development of appropriate recommendations for program and instruction. Stays abreast of training trends.·        Skill in identifying patterns and trends that could benefit from training. ·        Skill in program development through effective management of content, budget, timetable, facilities, instructors. Ability to use computer application for department needs.ABILITIES: ·        Ability to develop, coordinate and implement multiple projects. ·        Ability to effectively promote educational opportunities and effect change. ·        Ability to meet deadlines. ·        Ability to work flexible hours when necessary. ·        Process new hires. ·        Solicit missing documentation from new employees.·        Update notes accordingly in Onboarding System ·        Collaborate with HR team in order to process high volume of new hires·        Administrative tasks as assigned not limited to: adding users to our Learning Management System, processing background checks/drug screens and all other required documentation required. ·        Updating survey responses from those in onboarding. ENVIRONMENTAL / WORKING CONDITIONS:Office and classroom settings. Constant contact with variety of individuals.  Travel to clinic locations will be necessary.PHYSICAL / MENTAL DEMANDS:Requires ability to stand for 6-8 hours/day during training sessions. Occasional need to lift/carry up to 50 pounds of equipment. Frequent stress related to handling multiple projects and dealing with diverse audience needs. The description is intended to provide only basic guidelines for meeting job requirement. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.  **** January 19, 2021***

Salary : $0