Office Assistant

Office Assistant

As Office Assistant, under general supervision of the owner and according to established policies and procedures, performs all functions related to receiving clients, vendors, and deliveries and directs them to the appropriate individual(s) within the company. Maintains contact with managers, staff and clients and observes confidentiality of client and company matters.

Essential Duties and Responsibilities:

Front Desk Operations:

• Greet visitors, clients, and employees with a welcoming and professional demeanor.
• Answer and direct incoming phone calls, take messages, and provide general information as needed.
• Manage incoming and outgoing mail, packages, and deliveries.

Administrative Support:

• Assist in maintaining office records, filing systems, and databases, ensuring accuracy and easy retrieval of information.
• Prepare and format documents, reports, and presentations using word processing and spreadsheet software.
• Help with data entry, updating spreadsheets, and generating reports as required.
• Support managers and staff with administrative tasks.

Office Organization:

• Keep the office environment tidy and organized, including maintaining common areas, conference rooms, and supply closets.
• Monitor and reorder office supplies to ensure adequate inventory levels.

Communication:

• Respond to internal and external inquiries promptly and professionally.
• Distribute internal communications and announcements to employees as directed.

Travel and Event Support:

• Assist employees with making travel arrangements, including booking flights, accommodations, and transportation.

Qualifications

• High school diploma or equivalent; additional education or certifications are a plus.
• Proficiency in using office software (e.g., Microsoft Office Suite) and basic computer skills.
• QuickBooks desktop experience a plus but not required
• Strong organizational skills and the ability to multitask effectively.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Friendly and approachable attitude with excellent customer service skills.
• Attention to detail and accuracy in tasks.
• Ability to work independently and collaboratively as part of a team.
• Adaptability and willingness to learn new tasks and responsibilities.

Job Type: Full-time

Pay: $35,000 - $41,000 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (Vacation & Sick)
• Vision insurance

Schedule:

• Monday to Friday

Job Type: Full-time

Pay: $35,000.00 - $41,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to commute/relocate:

• Fort Lauderdale, FL 33312: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $35,000 - $41,000