Executive Assistant (C Suite)

About Bedrock: 

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, developing, leasing, financing, and managing commercial and residential buildings. Since its founding in 2011, Bedrock and its affiliates has committed more than $5.6 billion in acquiring and developing more than 100 properties in downtown Detroit and Cleveland, totaling more than 16 million square feet.   

Bedrock is leading Detroit's building boom with the city's largest and most ambitious projects. These projects meet an increasing demand for Class A office space and modern living options in a growing and technology-centric urban core, with an emphasis on ground-level activation and increased walkability. In the next five years, Bedrock plans to deliver 3,500 new residential units to the market; from City Modern, an 8.4-acre neighborhood where residents can age in place; to 28Grand, where residents use the city as their living room; to the Hudson's project, which will soon be home to Detroit's tallest building and most landmark address.   

Our Core Values:   Independently Driven | Never Satisfied | Relentless Commitment to Service 

Why Bedrock?  

At Bedrock, we create unique experiences through real estate! From your experience each day at the workplace to the experience we create for those who live, work, and play in our spaces, we are focused on making a lasting impression through our properties and developments. We are looking for team members that want to make an impact in the fast-paced world of real estate, management and development and who want to be a part of a team who is changing the landscape in the cities where we work. At Bedrock, you will be a part of an inspirational, energy-filled environment. Come join the momentum! 

Position Summary:

The Executive Assistant will provide administrative support for our Chief Technology Officer. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This Executive Assistant position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic and fast-paced environment.

Position Responsibilities:

• Process and organize a high volume of internal and external communication, which includes mail, email and voicemail; Identify priority communications, immediately alerting leader, as necessary
• Manage email by drafting responses on the leader's behalf, clearing out unnecessary messages and distributing them to other Team Members, as necessary
• Create an organization process to make each day smooth and efficient
• Coordinate logistics and prepare materials for meetings, calls and events
• Schedule and manage calendars
• Prioritize meeting requests, working proactively to identify and mitigate schedule conflicts
• Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations
• Prepare monthly credit card statements for the corporate card and facilitate expense report approval from leadership
• Facilitate the accounting process by requesting purchase orders and trafficking invoices
• Additional personal tasks as needed to support daily efficiency; gift pickup, meal coordination, etc.
• Other duties as assigned

Position Requirements:

• 4 year degree or equivalent education, training, and experience
• Minimum 5 years related work
• Excellent listening, organizational and communication skills
• Ability to anticipate tasks and how to do them
• Ability to maintain confidentiality
• Self-motivator who can work with minimal instructions/supervision at all times
• Enjoys administrative work
• Ability to efficiently plan, organize and implement work priorities
• Self-confidence, sensitivity, a cooperative attitude, tact
• Draft and edit correspondence with precision
• Advanced skills in Word, Excel and PowerPoint
• Works well under pressure
• Flexible schedule; occasional late/early hours as needed

Who We Are

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, developing, leasing, financing and managing commercial and residential buildings. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $5.6 billion to acquiring and developing more than 100 properties, including new construction of ground-up developments in downtown Detroit and Cleveland totaling more than 18 million square feet.

Bedrock’s real estate portfolio consists of more than 200 office tenants and more than 120 retailers and restaurants in Detroit’s technology-centric downtown including Microsoft, Rocket Mortgage, LinkedIn, StockX, Ally Bank’s national headquarters, Fifth Third Bank’s regional headquarters, WeWork, Madewell, Under Armour, Shake Shack and countless others.

Bedrock is currently developing four transformational projects, including the Hudson’s Site, Monroe Blocks, Book Tower renovation and One Campus Martius expansion. Bedrock is also undertaking construction of City Modern, a community development in Detroit’s Brush Park neighborhood. Partnering with Detroit-based Shinola, Bedrock developed the world’s first Shinola Hotel on Woodward Avenue, which opened in early 2019.

Bedrock is dedicated to creating jobs for Detroiters and investing in job training. Over the last year, the company has invested in both the Randolph Career Technical Center and the Breithaupt Career and Technical Center to build a pipeline of talent for Detroit’s growing economy.

Creating unique experiences through real estate is Bedrock’s mission. To make this a reality, Bedrock and its affiliates continuously invest in significant public art installations and placemaking initiatives throughout the city.

Disclaimer

This is an outline of the primary responsibilities of this position. As with everything in life, things change. The tasks and responsibilities can be changed, added to, removed, amended, deleted and modified at any time by the leadership group.

We are proud equal opportunity employers and committed to providing an inclusive environment based on mutual respect for all candidates and team members. Employment decisions, including hiring decisions, are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law.