What are the responsibilities and job description for the Secretary position at Napa County?
The Napa Valley
Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
Napa County as an Employer
As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more about working for Napa County HERE.
The Position
This recruitment is being conducted to fill one full-time vacancy for the position of Secretary for the Information Technology Services (ITS) Department at Napa County. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.
About The Department & Position
The ITS Secretary assists the department by performing different administrative tasks. Examples of these tasks include timekeeping, maintaining department and staff calendars, reviewing employee expense claims, managing employee evaluations, accounts payable, purchasing and inventory, department credit card holder, acting as safety liaison, maintaining department forms and documents, screening incoming phone calls and visitors, management of office supplies for department, and maintain effective communication with department staff as well as other county employees, and vendors.
The ideal candidate will possess excellent communication skills, meticulous attention to detail, superb multitasking and prioritization, strong administrative, clerical, and technical skills, and has excellent time management. The ideal candidate will be highly motivated and will work well in a team environment.
Position Requirements
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:
The Recruitment Process
Application Deadline By 5:00 pm on Wednesday, October 23, 2024 Application Screening By Thursday, October 24, 2024 Supplemental Question Scoring Tentatively the week of November 4, 2024.
Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Exam (Panel Interview.)
Oral Panel Interview Tentatively the week of November 18, 2024 Establish Eligibility List Tentatively the week of November 18, 2024
Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
View the full job description, including the example of duties for this position can be reviewed HERE.
Disaster Service Workers
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer.
Public Services Employees Benefits Information
SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
Additional Benefits Info -
Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE
These Benefits Do Not Apply To Extra Help Positions
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.
SELECTION PROCESS -
FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.
Closing Date/Time: 10/23/2024 5:00 PM Pacific
Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
Napa County as an Employer
As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more about working for Napa County HERE.
The Position
This recruitment is being conducted to fill one full-time vacancy for the position of Secretary for the Information Technology Services (ITS) Department at Napa County. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.
About The Department & Position
- PAY RANGE: $32.51 (Step 1) - $38.51 (Step 5)
- View Summary of Benefits HERE.
The ITS Secretary assists the department by performing different administrative tasks. Examples of these tasks include timekeeping, maintaining department and staff calendars, reviewing employee expense claims, managing employee evaluations, accounts payable, purchasing and inventory, department credit card holder, acting as safety liaison, maintaining department forms and documents, screening incoming phone calls and visitors, management of office supplies for department, and maintain effective communication with department staff as well as other county employees, and vendors.
The ideal candidate will possess excellent communication skills, meticulous attention to detail, superb multitasking and prioritization, strong administrative, clerical, and technical skills, and has excellent time management. The ideal candidate will be highly motivated and will work well in a team environment.
Position Requirements
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:
- Experience: Three years of significant, directly related and progressive clerical experience.
- Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical training.
- License or Certificate:* Certain positions assigned to this class may require possession of a valid California Driver's License.
The Recruitment Process
Application Deadline By 5:00 pm on Wednesday, October 23, 2024 Application Screening By Thursday, October 24, 2024 Supplemental Question Scoring Tentatively the week of November 4, 2024.
Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Exam (Panel Interview.)
Oral Panel Interview Tentatively the week of November 18, 2024 Establish Eligibility List Tentatively the week of November 18, 2024
Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
View the full job description, including the example of duties for this position can be reviewed HERE.
Disaster Service Workers
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code
- 3102).
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer.
Public Services Employees Benefits Information
SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
Additional Benefits Info -
Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE
These Benefits Do Not Apply To Extra Help Positions
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.
SELECTION PROCESS -
FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.
Closing Date/Time: 10/23/2024 5:00 PM Pacific
Salary : $33
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