What are the responsibilities and job description for the Mgr, Special Events position at NASCAR?
KANSAS SPEEDWAY
Kansas Speedway, which opened in 2001, is located in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR Xfinity Series, the NASCAR Gander RV and Outdoors Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year.
Non-Race Weekend Events
This role is responsible for leading and managing KSC Events Team for all Kansas Speedway Events and assists with the management of events in the Midwest region.
Duties and Responsibilities:
- Responsible for the overall management, communication, and production of the KSC Events team and event operations.
- Manage all bookings for events and is the liaison with clients to determine event requirements.
- Supervise the delegation, coordination, planning, management, and logistics of all aspects of events.
- Ensure proper partnerships with vendors and promoters to maintain sufficient staffing levels for events.
- Partner with KSC Leadership and Marketing teams to develop, implement, and manage strategic planning as it relates to vendor/client management, budgets, and policy/procedures for event-related functions.
- Manage event staff and coordinate event production.
- Ensure contractual obligations and company policies/procedures are maintained.
- Prepare event budgets and process invoices
- Approve event invoices for payment, making sure they are captured in settlement, and approve/submit to the Accounting Department.
- Works directly with Legal and Risk teams on all contracts and agreements for Kansas Speedway
- Verify that all special event COIs are valid and meet agreement requirements
- Direct and lead cultivation of relationships with tenants, clients and promoters through business development.
- Vendor contact for all on-site non-racing events at Kansas Speedway
- Verify vendor pricing each year
- Manage the track calendar
- Effectively manage event department, by providing necessary leadership, training, support, and guidance.
- Monitor & assess operating expenses.
- Other duties as assigned
Race Weekend
This role works closely with the operations, event experience, NASCAR and security team to plan and execute all event logistics.
Duties and Responsibilities:
- Manages Command Center
- Manages ISS 24/7 and Ready Alert Systems
- Coordinates and assists with all pre- and post-race duties
- Manages Driver Introductions, Pre-Race Concert, and Pre-Race Driver’s Meeting while working with Event Experience Team on any support needs they may have.
- Assist NASCAR and provide staffing for autograph sessions or additional events
- Liaison with tent contractor(s) for all race related needs
- Other duties as assigned
Qualifications
- Bachelor's degree from a four-year college or university and five years of motorsports/sports marketing industry, marketing, project management, public relations/communications experience and/or training; or equivalent combination of education and experience.
- Ability to read, write and interpret reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Possess effective decision-making and organizational skills
- Efficient experience with a proficiency with Microsoft Suite programs including Excel, Word and PowerPoint. Experience and ability to navigate social media platforms.
- Strong understanding of marketing principles
- Exceptional team and interpersonal skills
- Superior follow-through with a high-level of accountability for assigned tasks
- Attention to detail and time management skills
- Self-motivated, positive attitude and passion for marketing
- Strong collaboration skills are critical
- Ability to bend, squat, sit, reach, stand and walk for prolonged periods of time.
- Vision abilities required include close, distance, color, and depth perception.
- While performing the duties of this job, the employee is regularly required to talk and hear
Work Conditions
Indoor office setting and outdoor conditions including but not limited to varying weather conditions, fumes, and noise.
Apply Now!
Learn more about this role and our team by applying at
www.careers.nascar.com
for consideration.We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!
NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.
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Salary : $46,500 - $58,900
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