Executive Assistant

Naples base company has an immediate need for an Executive Assistant to join their team and directly support the CEO/President in a high paced environment. Position offers a competitive base salary, comprehensive benefits package, etc. THIS IS AN ONSITE POSITION - NO REMOTE WORK AVAILABLE!

Responsibilities:

Be a trusted member of the engagement team providing a wide variety of executive assistance through administrative and general office functions for the executive:

Maintain CEO's workflow and C priorities using electronic calendar (MS Outlook)

Manage travel logistics and expense reimbursements

Filter emails for matters that require immediate attention

Send communications on behalf of the CEO/President as-needed with minimal to no notation

Ensure requests for action or information are relayed to the appropriate person for response

Handle sensitive and confidential information on a regular basis with discretion

Screen Managing Partner’s telephone calls as-needed

Manage various aspects of meeting logistics (scheduling, location, set-up, catering)

Attend meetings as requested, transcribe meeting minutes, and maintain files of minute records

Generate operating reports such as budget expenditures, statistical records of performance data, and other reports as requested

Maintain paper-based and electronic files

Assist with the management of special projects as needed

Increases efficiencies, technical ability, and interpersonal skills

Other duties as assigned

Learn and grow from direct on the job coaching and mentoring along with participating in firm wide learning and development programs

Utilize your entrepreneurial skills to network and build strong relationships internally and externally with clients

Enjoy friendships, social activities and team outings that encourage a work-life balance

Qualifications:

Bachelor’s degree, preferred

Minimum 8 years of experience supporting senior-level executives. Prior experience in a professional services firm, preferred

Excellent verbal communication, written communication, and proofreading skills

Keen sense of accuracy and attention to detail

A professional demeanor and the ability to handle matters confidentially

Ability to provide exceptional client service and exhibit a sense of urgency to complete work in a timely manner

Ability to work independently with minimal supervision in a fast-paced, time sensitive environment with frequent interruptions

Experience working with communication/presentation platforms (WebEx, Teams, Zoom)

Demonstrated level of technical proficiency with Microsoft Office Suite Skills (Outlook, Word, Excel, and PowerPoint) at the advanced level. Outlook and scheduling experience is required

Ability to work overtime and some weekends as needed