What are the responsibilities and job description for the Sales Team Assistant position at Nautical Ventures?
Description:
We are looking for a responsible Sales Team Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Upper Management and employees, assisting in daily office needs and managing our company’s general administrative activities. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
- Will help with Sales contracts.
- Enter contracts in the computer system
- Receive and post deposits in the computer system.
- Make copies of checks, money orders and payment confirmations
- Confirm Initial Sales Checklist is completed executed and uploaded by the salesperson in Salesforce
- Create physical binder
- Communicate with other departments.
- Assist with closings and commissions for salespeople.
Requirements:
- The candidate must be a reliable and dependable person who can work On tasks and with a friendly personality.
- The successful candidate will be self-motivated, organized and detail-oriented with an ability to multitask while working in a fast-paced environment Can be fast-paced at times and need to multi-task.
- Must be able to communicate and work well with others.
- The ideal candidates will possess:
- Knowledge of modern office practices, procedures and alphabetical file set up and maintenance
- Excellent communication, spelling and grammar skills
- Ability to follow oral and written instructions, and perform detailed clerical work in a methodical, independent and thorough manner with speed and accuracy
- Typing, computer, and windows based software experience
- Exceptional customer service skills
- Excel knowledge is a plus
- Punctual
- Quickbooks knowledge a plus
- Notary preferred
SKILLS:
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree;
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