Clerk

Position : MOR Clerk

Location : Linden, NJ

Duration : 1 Year

Job Summary :

The Maintenance Clerk is responsible for the administrative tasks associated with plant maintenance activities and serves as a backup to the site administrative assistant.

The Clerk ensures a smooth flow of information, supporting the efficient execution of maintenance activities.

Key Responsibilities :

• Process purchase requisitions and goods receipts.
• Enter data from maintenance execution activities into SAP and other site computer systems.
• Communicate maintenance data to relevant roles for potential improvements in master data, planning, or reliability functions.
• Manage the process to update maintenance procedures and equipment files.
• Assist with shipping, receiving, and storeroom management tasks, including loading / unloading trucks, inspecting materials received, confirming receipt of goods / services, inventory cycle counts, etc.
• Assist with ordering Maintenance, Repair, and Operations (MRO) items.
• Support the maintenance team with job planning, kitting, and staging activities.
• Assist with SAP training and troubleshooting.
• Input maintenance mechanic work order feedback into equipment history in SAP.
• Follow up with vendors regarding shipment or return of items.
• Research miscellaneous items as requested, find best value, and contact vendors.
• Understand site cost centers and add settlement receivers into work orders.
• Act as primary backup for the office administrative assistant.
• Audit the SAP work order database and work with site Maintenance Planner / Scheduler to close out all completed work orders.
• Ensure compliance with Process Safety Management (PSM) standards, manage, and update all data and work order history in SAP.
• Help develop weekly planned maintenance schedule and priorities.
• Become MERI qualified for Site Receiving receive and inspect materials, including movement to the point of use or storage.
• Package and ship items via FedEx or TQL as needed.
• Run site errands as needed.
• Provide site support for computer and printer-related issues.
• Inventory and stock office supplies as needed.
• Maintain supplies inventory by checking stock, placing and expediting orders, and verifying receipt of supplies.
• Compile data from vendor invoices to verify billing accuracy and ensure receipt of ordered items.
• Work with site staff to keep the Cost Tracking Sheet updated and accurate.
• Communicate cost tracking updates to the site maintenance manager or plant manager.
• Work closely with the site Maintenance Manager to achieve the Facilities and Maintenance Department's objectives.

Qualifications :

• High School Diploma / GED equivalent.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Suite.
• Strong verbal and written communication skills.
• Willing and able to wear required PPE (steel toes, hardhat, protective eyewear, etc.).
• Physical ability to climb stairs and ladders, stand, walk, stoop, bend, kneel, crawl, reach overhead, and hear / respond to alarms.
• Current and valid driver's license; willingness to obtain powered industrial truck certification.
• Willing to learn new skills and expand responsibilities.
• Ability to lift up to 50 pounds.
• Willing to work at heights and in a high hazard environment, outdoors and indoors.
• Willing to wear PPE (steel toes, hardhat, protective eyewear, face mask, chemical suits, thermal suits, respirators, etc.).

Preferred Skills :

• Experience with SAP or equivalent Manufacturing Operations software.
• Experience operating fork trucks.
• Experience with data entry activities.
• Experience with warehouse and / or storeroom activities.
• Knowledge and / or experience with industrial maintenance.

Last updated : 2024-06-28