What are the responsibilities and job description for the Administrative Assistant for JBE position at Nebraska State Government?
$3,000 hiring bonus to join the Judicial Branch!
The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 79% employer paid health insurance plans, 13 paid holidays, earned paid vacation and additional sick leave, tuition reimbursement and more.
The Administrative Office of the Courts and Probation is currently accepting applications for a full time Administrative Assistant for the Director of Court Education for Judicial Branch Education (JBE). This position is responsible for administrative support work for the upper-level management at JBE. Work involves the handling of judicial and trial court education, performing complex support and related clerical duties, and involves decision-making responsibilities requiring considerable organization skills.
The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation or genetics. The Judicial Branch complies with Veterans Preference Laws. Work involves, but is not limited to; assisting in planning and coordinating various meetings and training events including registrations; maintaining and compiling materials; issuing RFPs for conference space and determining locations for live events; attending meetings and conferences as required; taking minutes; tracking employee's education status and maintaining digital records of credits for judges, court and probation staff; and performing other related functions regarding Judicial Branch Education as the position requires.
EXAMPLES OF WORK:
• Meetings – arrange and attend meetings, take minutes, prepare and distribute memos and agendas
• Conference/Training Coordination - schedule conference locations, make hotel reservations, prepare materials and supplies, coordinate with speakers and attendees, arrange catering
• Customer Service/Office Duties – Support education directors and trainers by answering phones, assisting with walk-ins, make copies, prepare binders, maintaining records, etc. MINIMUM QUALIFICATIONS: Graduation from high school with at least four years of administrative secretarial or general secretarial experience in a law or business office.
PREFERRED QUALIFICATIONS: Experience planning and hosting events. College degree is preferred. Equivalent education or experience will be considered. Knowledge of the judicial branch of government, the organizational structure of the Nebraska Probation/Court System. The ability to speak Spanish is preferred but not required. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education. • Ability to be a self-starter, a problem solver, and able to organize and prioritize the workload.
• Attention to detail and accuracy.
• Ability to establish and cultivate good working relationships with coworkers, individuals in positions of authority, field staff, and the general public.
• Demonstrates customer services skills including the ability to effectively communicate and deescalate difficult conversations.
• Working knowledge of modern office equipment, including software applications, telephone and video conferencing.
• Proficient in developing, navigating and generating data from databases and spreadsheets.
• Compiling and checking documents, records, and reports to confirm accuracy and completeness.
• Processes and responds to requests for information from supervisors, employees, and other stakeholders.
The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 79% employer paid health insurance plans, 13 paid holidays, earned paid vacation and additional sick leave, tuition reimbursement and more.
The Administrative Office of the Courts and Probation is currently accepting applications for a full time Administrative Assistant for the Director of Court Education for Judicial Branch Education (JBE). This position is responsible for administrative support work for the upper-level management at JBE. Work involves the handling of judicial and trial court education, performing complex support and related clerical duties, and involves decision-making responsibilities requiring considerable organization skills.
The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation or genetics. The Judicial Branch complies with Veterans Preference Laws. Work involves, but is not limited to; assisting in planning and coordinating various meetings and training events including registrations; maintaining and compiling materials; issuing RFPs for conference space and determining locations for live events; attending meetings and conferences as required; taking minutes; tracking employee's education status and maintaining digital records of credits for judges, court and probation staff; and performing other related functions regarding Judicial Branch Education as the position requires.
EXAMPLES OF WORK:
• Meetings – arrange and attend meetings, take minutes, prepare and distribute memos and agendas
• Conference/Training Coordination - schedule conference locations, make hotel reservations, prepare materials and supplies, coordinate with speakers and attendees, arrange catering
• Customer Service/Office Duties – Support education directors and trainers by answering phones, assisting with walk-ins, make copies, prepare binders, maintaining records, etc. MINIMUM QUALIFICATIONS: Graduation from high school with at least four years of administrative secretarial or general secretarial experience in a law or business office.
PREFERRED QUALIFICATIONS: Experience planning and hosting events. College degree is preferred. Equivalent education or experience will be considered. Knowledge of the judicial branch of government, the organizational structure of the Nebraska Probation/Court System. The ability to speak Spanish is preferred but not required. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education. • Ability to be a self-starter, a problem solver, and able to organize and prioritize the workload.
• Attention to detail and accuracy.
• Ability to establish and cultivate good working relationships with coworkers, individuals in positions of authority, field staff, and the general public.
• Demonstrates customer services skills including the ability to effectively communicate and deescalate difficult conversations.
• Working knowledge of modern office equipment, including software applications, telephone and video conferencing.
• Proficient in developing, navigating and generating data from databases and spreadsheets.
• Compiling and checking documents, records, and reports to confirm accuracy and completeness.
• Processes and responds to requests for information from supervisors, employees, and other stakeholders.
Salary : $3,774
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