Accounts Payable Supervisor

Neopart Transit LLC, Accounts Payable (AP) Supervisor

JOB SUMMARY:

The Accounts Payable Supervisor is responsible for overseeing the shared services AP process for both Neopart and its sister companies. This includes invoice verification, payment processing, reconciliations, and maintenance of AP records. This position interfaces with other departments and companies including purchasing, marketing, the warehouse, as well as external stakeholders. Looking for a well-rounded curious individual with an aptitude for problem solving and an eye for process improvements.

Neopart Transit, located in Sinking Spring, is one of the transportation industry’s leading aftermarket parts distributors for transits. Neopart Transit also provides vendor management inventory services and diesel filter cleaning services. The right individual will have an opportunity to learn all aspects of the business and directly impact both the overall success of the company and their own personal growth.

Supervisory responsibilities:

· On-site supervision of accounts payable staff

· Assist controller in developing and supervising a shared services AP program with our offshore development company to facilitate efficient AP processing

· Work with staff at sister companies to ensure efficient documentation flow

ESSENTIAL DUTIES & RESPONSIBILITIES:

· Process weekly terms pays

· Prepare weekly cash requirements report for payments

· Review invoices for appropriate documentation and approval

o Match vendor invoices to receiver and PO (3-way match)

o Obtain approvals and verify general ledger coding for non-PO invoices

o Proper sales tax calculation

· Enter invoices for purchase orders, operating expenses, and expense reports into the AP sub-ledger

· Process employee expense reimbursements

· Process prepayment requests to pay by debit card or direct vendor payment

o Follow-up on stale payments

· Process electronic and paper checks

o Prepay or quick-turn vendors as needed for on-time product delivery.

· Monitor AP e-mail

o Print invoices and other action items

o Respond to queries from internal and external stakeholders

· Monitor vendor statements and intercompany accounts

o Request invoices as needed

· Research payable issues including prepayment follow-up and contact appropriate parties for discrepancy resolutions

o Unmatched items

o Freight claims

· Organize and file AP related documents

· Develop and maintain professional relationships with vendors

· Process credit application and maintain vendor data

· Maintain W-9’s and prepare 1099’s at year-end

· Assist with monthly closing and periodic audits as needed

· Provides back-up to and cross trains with other department staff

· Other duties as assigned

QUALIFICATIONS:

· 5 years accounts payable experience or 3 years plus a post-secondary degree

· Extensive understanding of the procurement to pay process flow including experience in a shared service environment

· Microsoft Office proficiency, intermediate Excel skills required

· QuickBooks a plus

· Experience working in an integrated ERP system, INFOR SXE a plus

· Professional integrity and able to maintain uncompromised confidentiality regarding all company information

· Effective time management skills in a high-volume environment

· Detail oriented and organized with demonstrated accuracy and thoroughness; monitors own work to ensure quality standards

· Collaborative decision making and problem-solving skills

PHYSICAL REQUIREMENTS: This position requires that the employee be able to perform the following physical requirements, with or without reasonable accommodation:

· Primarily sitting with routine walking

· Bend, crouch

· See, hear, speak

· Use hands and fingers to handle objects or controls

· Able to lift 10 pounds

WORK ENVIRONMENT: This position requires that the employee be able to work effectively in a work environment involving:

· Office with exposure to warehouse area

Job Type: Full-time

Pay: Up to $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Preferred)
• Accounts Payable: 5 years (Preferred)

Work Location: In person

Salary : $55,000