What are the responsibilities and job description for the Facilities & Space Planning Project Lead (Administrative Specialist 4) position at New Jersey Courts?
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $73,838.98 to $115,075.98 for Schedule A, and $73,838.98 to $109,322.18 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary is seeking a highly motivated professional to work in the Facilities Management Unit. Under the supervision of the Administrative Supervisor 3, Facilities Management, the individual will act as a lead worker and project manager on facilities related tasks and projects in the Richard J, Hughes Justice Complex and at thirty-four leased locations throughout the State. This individual will direct and coordinate work and facilitate discussions between multiple entities including Judiciary units, landlords, vendors, contractors and Treasury's Division of Property Management and Construction. The individual will plan and implement programs and projects; develop detailed space planning floors plans using design and architectural software; create comprehensive logistical plans to utilize available funds, equipment, materials, supplies and personnel; analyze construction documents for completeness and accuracy as it pertains to but not limited to space allocation, specific or specialized program needs, electrical, HVAC, telecommunication and plumbing requirements and code compliance. The individual will provide feedback and direction on Judiciary facility guidelines and policies, furniture and equipment specifications, tenant rules and regulations, building codes, health and safety codes, security policies and Americans with Disabilities Act (ADA) requirements. Additional work will include maintaining the Facilities and Lease Tracking Systems; monthly tenant billing; processing Tenant Service and Space Planning Requests through Treasury; resolving disputes, conflicts or problems regarding services, programs or project tasks within the organization or between the organization and other entities such as other State agencies, landlords, vendors, contractors or other third party representatives; and remaining current on facility management topics, systems furniture specifications, security trends, code enforcement, ADA regulations and tenant rules and regulations for State and privately owned buildings. Site visits at various locations are required. Flexibility is needed with work schedule during projects.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
- Create, update, and maintain floor plans as it relates to space planning, which includes designing plans to incorporate staff, furniture, and other equipment.
- Direct and coordinate work between units and teams, vendors, contractors, landlords, tenants, and other State agencies.
- Formulate forecast for the utilization of available funds, vendor services, staff, and equipment to establish or reconfigure facilities to include moves, adds, and changes.
- Settle disputes, conflicts or problems related to facilities management issues, service requests and projects.
- Contribute to the development of administrative control systems for lease tracking, tenant service requests and facilities project management.
- Develop communications plans with members of other operating units for complaints, service requests and funds transfers.
- Keep abreast of trends and rules related to Treasury Rules and Regulations, facilities designs and management.
- Contribute to the development of policies and procedures to ensure the efficient operation of the Facilities Management Unit and effective response to customer and other agency requests.
- Creative thinking, decision making, interpret, understand, and comprehend.
- Other duties as assigned.
- Experience in reading and understanding architectural documents.
- Experience using AutoCAD space planning software.
- Familiarity with furniture, fixtures, and equipment; design and space planning concepts; construction costs and schedules.
- Professional experience which shall have included space management and occupancy planning; construction and project management; and/or facilities management.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $73,839 - $115,076
