Judicial Specialist 2

Business Unit: 24100

Judicial Specialist 2 #00000757-24100, Full-Time, Perm, in Aztec, NM

# of Positions: 1

Opening Date: 11-08-2024 - Close Date: 11-26-2024

Job Pay Range: GG: $18.824 - $37.648 per hour OR $39,154 - $78,308 annually

Target Pay Range/Rate: $22.353per hour OR $46,494 annually

The Eleventh Judicial District & Magistrate Court is recruiting for a full-time, classified, Judicial Specialist 2 position #00000757-24100 in Aztec, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Finalist(s) may be subject to criminal background checks.

Essential functions of this job include: Perform specialized clerical and technical duties involved in case processing, case management and the clerical business of the Court. Administer jury functions, file court documents and receive fines, fees, restitution and bond payments; balance and reconcile daily cash receipts. Generate court documents, arrange for service and mail to parties of a case. Draft correspondence in reply to requests for case inquiries. Enter case information into an automated case management system. Generate court documents for mailing. Assists the public, law enforcement officials and attorneys, and provides a high level of customer service. Have the ability to work with others and to work under stress. May perform other duties as assigned in order to meet the operational needs of the court.

EXAMPLES OF JOB DUTIES

The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.

Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.

Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.

Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.

Processes, maintains, and distributes documents, files, and case materials.

Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.

Processes and expedites orders of protection.

Accurately disburses bond payments, and prepares and maintains bond reports.

Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.

Prepares, proofreads, edits and mails out documents such as notices and final orders.

Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.

Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.

Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.

Orders, reviews, sorts, and organizes jury summons.

Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.

Organizes case files for microfilming, archiving, and destruction.

Prepares exhibits and hard copy case files.

Researches automated, hard copy, and microfiche files for case status data.

Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.

Ensures the office, courtrooms, and equipment are operational.

Ensures judicial calendars and schedules are maintained.

Serves as a court monitor.

Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.

Manages jury trial calendar request for judges to schedule upcoming jury trials.

Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials

May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.

Provide support to other magistrate or district courts within the judicial district.

The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.

Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.

Coordinates program participation with Specialty Programs within the Court.

Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.

Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.

Troubleshoots recording equipment, runs updates, and maintains technical logs.

Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.

Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

Education: A high school diploma or GED.

• Education Substitution: None.

• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.

• Certification: May be requested to complete the NM Court Monitor Certification Examination.

TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education by 5:00 p.m., November 26, 2024 to:

Eleventh Judicial District & Magistrate Courts

Human Resources

103 S. Oliver

Aztec, NM 87410

Email: 11thjdchr@nmcourts.gov

Fax: 505-334-7762

PROOF OF EDUCATION IS REQUIRED

Applications may be mailed, faxed or emailed.

EQUAL OPPORTUNITY EMPLOYER