Subcontract Administrator

Who We Are

To accomplish their goals, the world’s leading scientists, research institutions, and aerospace programs require highly specialized products and technology. We develop them.

Our team creates the products and technology that move the world forward. We engineer solutions to complex problems and deliver mission-critical components that advance science, exploration, and humanity. At Newton, we provide full-cycle engineering and product development support — from creating high-precision pointing mechanisms for spacecraft to solving shock isolation challenges for strategic operations; we’re there, every step of the way.

Who We Are Looking For

Are you looking to be a part of a team that advances science and technology? We are looking to grow our team with a Subcontract Administrator who has strong verbal communication skills and a demonstrated ability to recognize, recommend and implement process improvements. We are looking for someone who is a self-starter, friendly, and is persistent with follow up and follow through to make sure work is properly completed. If you are a well-rounded professional who is very responsive, and enjoys problem solving and troubleshooting individually, and as part of a team, let’s talk. We promise a fast-moving environment where every day presents a learning opportunity while working on unique projects.

Job Description

The Subcontract Administrator will work with our Project Management and Administrative teams to evaluate, oversee, and organize contracts and subcontracts. They are responsible for ensuring that all contracts comply with local and federal laws, and that both parties follow the terms of the agreement, all to ensure we meet deadlines for completing a project successfully. Activities include:

• Subcontract Administration:
  • Maintain Budgets with customer & in Procas
  • Monthly Financial Reporting
  • Government Reporting (i.e., OSHA 300 report)
  • Vendor Data Entry, Bison Time File, iSTKS,
  • Processing Mods / Paperwork
  • Deliverables (safety reports, MPRs, etc.)
  • CUI Registry Updates
  • Maintaining Office Contracts
    • Janitorial (includes ordering supplies)
    • Cintas
    • Fastenal
    • Property Lease
    • Vehicles

• 
  Quality Management:
  • General document management, both electronic and physical copies
  • Participate in Monthly and Quarterly QMS meetings
    • preparing meeting slide templates
    • recording actions in task management software
    • gathering various reports for QMS manager prior to meetings
  • Complete vendor evaluations in QMS software
  • Updating vendor information and certifications in QMS Software
  • Basic research on vendors to obtain contact and other pertinent information
  • Upload various meetings and project documents into QMS software platform
  • Assist as needed with Quality audits
  • This position requires ~25% of time dedicated to performing QMS Related Activities

Qualifications:

• Bachelor’s Degree or higher in business administration, computer science, accounting or related field preferred. A combination of experience and education may be considered
• A minimum of (2) years of related work experience
• Must have a valid Driver’s License and satisfactory driving record
• Must demonstrate a high level of proficiency using MS Office applications (Outlook, Word, Excel, and PowerPoint)
• Task management software experience is a plus (Asana, Wrike or similar project tracking software)

To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.