Executive Assistant

EXECUTIVE ASSISTANT to the CHIEF REVENUE OFFICER Media Companies with ambitious plans come to us to make them realities. Come join us. Nextologies is a world where anything is possible: that’s because we engineer what’s possible. If you’d be excited to work with a team that envisions what’s next in video/media solutions and makes them a reality, we’d love to talk. This role is based in the Stratford, CT area. We have an internationally distributed team, but the executive assistant to the CRO must be willing to work in-person at the CRO’s home office several days a week (more initially as you learn the role, then a greater opportunity to work from home). What you’re great at (and what you’ll be doing on our team) • Serving as strategic gatekeeper of Chief Revenue Officer’s time to ensure adequate balance of the calendar to maintain time for strategic planning and other critical functions • Arrange and schedule significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and updates calendar while determining priority of requests and scheduling accordingly • Arrange domestic and international travel accommodations, and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable • Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings • Create and edit presentations, agendas, spreadsheets, and reports • Manage and organize executive files, physical and electronic, as required • Recognizing operational weaknesses and helping sharpen processes or develop new ones • Managing inquiries quickly, proactively, and follow through on tasks to successful completion • Collaborate with other members of the team to provide seamless support for the company • Managing multiple projects simultaneously under tight timelines and rapidly shifting priorities, assist other department members as needed and act as a backup for other executive assistants when required What you’ve been up to • Working as an executive assistant or similar role supporting senior executives for a minimum of two years • Honing your technology savvy and developing a talent for quickly learning new tools and applications What it’s like to work with us • Enjoy flexible working hours and environment: work from home part-time • Work with team members from all our international offices in Canada (HQ), the US, UAE, India, and Europe • Be part of a flexible work culture that encourages collaboration and connection • Join a work culture committed to fostering diversity, equity and inclusion at all levels as well as creating a community rich with opportunities to grow and contribute Our Qualifications / Requirements • Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly • Exemplary interpersonal skills including a professional in-person and virtual presence • Enjoy flexible working hours and environment: work from home part-time Desired Characteristics • Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion • Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Zoom, Microsoft Teams and Slack • Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time • Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines • Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in • Knowledge of a foreign language is a plus but not required

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