What are the responsibilities and job description for the Administrative Assistant position at Nidec Vamco?
Administrative Assistant
Nidec Vamco Corporation has an opening for a full-time Administrative Assistant. Primary duties include all functions found in a typical office environment. This position does require flexibility, an engaging personality and excellent communication skills as contact with internal and external customers is routine. Must be able to organize & prioritize multiple tasks for multiple departments. This position will report to the VP & General Manager and will work closely with Sales, Project Management, Purchasing, Customer Service, Finance, and Human Resources.
Duties may include:
- Support Purchasing Operations: The Assistant will help with order processing, vendor communications, tracking inventory, managing purchase orders, and maintaining purchasing records.
- Process expense reports.
- Generate new vendor information, create, and follow up on purchase orders.
- Create and maintain various documents including policies, work instructions, and reports.
- Communicate effectively with personnel including customers, vendors, and coworkers.
- Professionally and warmly represent the Company through conversations, correspondence, and personal interaction.
- Assist with onsite HR responsibilities with guidance from the HR team. Requires the ability to maintain personal, sensitive information.
- General administrative tasks including maintaining office supplies, processing mail, and coordinating customer and visitors' on-site visits.
Qualifications:
- A minimum of a High School diploma/GED is required; an Associate degree in a business-related field is preferred.
- Excellent computer skills. Must be proficient with Word, Excel, PowerPoint, and Outlook.
- Experience with ERP systems preferred.
- Previous administrative experience preferred.
- Must be adaptable to change and flexible when priorities are shuffled.
- Must be detail oriented and have exceptional organizational skills.
- Must work with a sense of urgency.
- Able to multitask and complete special projects and requests quickly.
- Must be able to handle confidential information.
If you meet the above qualifications and are interested in applying for the position, please go to https://nidecvamco.applicantpool.com/jobs/ to complete an application.
An Equal Opportunity/Affirmative Action Employer, M/F/D/V
