What are the responsibilities and job description for the Secretary II position at Normandy?
Primary Purpose:
To facilitate the efficient operation of the school’s or department’s office and provide services for the school’s/department’s staff, to ensure the school/office can make its maximum contributions to the needs of students and staff and general public.
Qualifications:
- Ability to type a minimum of 55 wpm
- Proficient in Microsoft Word and Excel, and file maintenance
- Strong public relations, interpersonal, and organizational skills
- Excellent oral and written communication skills
- Experience with computer/microcomputer applications
- Work habits necessary for the independent completion of assignments within stipulated timeline and guidelines (High task performance and good attendance)
Major Responsibilities and Duties:
- Assists students, teachers, and parents in a cheerful manner, ascertains nature of business, and conducts visitors to the appropriate staff member(s)
- Types all correspondences, properly routes and attends to systematic filing arrangements, including locked confidential files
- Places, receives and screens calls and recorded messages and routes to appropriate staff
- Schedules appointments – maintains calendar for the administrator – coordinates arrangements of times and dates to avoid conflicts
- Receives, sorts, distributes and delivers mail and other documents to appropriate staff/department
- Maintains proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communication
- Prepares instructional materials, meeting agendas, monthly reports, campus communications as requested
- Compiles and maintains a ledger of all budgetary items for the principal and staff
- Maintains a daily teacher attendance log and accurate records for substitute teachers
- Monitors personnel time records to include sick leave, vacation and special requests
- Upholds and enforces school rules, administrative regulations, and state and local policies
- Maintains a highly confidential nature of the office in which assigned
- Perform all duties assigned
POSITION REQUIREMENTS:
EDUCATION:
- Graduation from high school or evidence of equivalent educational proficiency
- Three years experience in an office setting.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
