What are the responsibilities and job description for the Office Manager position at North Carolina Dept of Agriculture & Consumer...?
Description of Work
The North Carolina Forest Service is a team of professionals who provide forest protection, emergency response, resource management and environmental education to the residents and landowners of North Carolina through a variety of programs. The NC Forest Service provides services to the 100 counties in North Carolina.
The primary purpose of this position is to provide administrative assistance and support to the District Forester in all division program areas. Duties include budget management, accounting, human resource/personnel assistance, requisition, contracts, document creation, file organization, directing and reception of the public, maintenance of local computer/technology systems, and emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency “all-risk” incident.
Key tasks include preparing and reviewing a variety of computer generated documents with accuracy, coding invoices for payment, identifying and keying budget revisions in the NC Financial System (previously NCAS), creating requisitions in the NC E-procurement System, reviewing and entering personnel time, reconciling purchasing card transactions, preparing contracts, and interpreting State, Department, and Agency policies to assist with insuring compliance throughout the district in all program areas. Other roles include conducting new employee orientation, providing computer support and trouble-shooting to personnel when computer problems arise, and overseeing maintenance of office equipment and supplies. Emergency response duties include functioning as the Finance Section Chief on the District’s Incident Management Team and serving as operations dispatcher on low fire danger days. Duties during periods of fire activity will include assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation. Will be required to perform daily functions in the operations center.
The NCFS is an Emergency Response Division– Work schedule may require extended work hours and possible duty on holidays, and weekends.
The N.C. Department of Agriculture and Consumer Services provide services that promote and improve agriculture, agribusiness and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. To qualify for this position, applicants must document on the application that they possess ALL of the following:
- Experience with Microsoft Word & Excel.
- Experience with accounts receivable and payable.
- Experience with employee timekeeping and processing.
- Ability and skill to work as a contributing member of a team
- Ability to problem solve, organize, and prioritize work.
- Ability to maintain confidential information
- Excellent written and verbal communication skills.
- Must possess a valid driver’s license.
- Experience working with computers, servers, and/or networks troubleshooting issues and connectivity issues.
- Experience working within the Incident Command System and Finance Section.
- Experience with NC Financial System (previously NCAS) and NC E-procurement.
A skills test related to the knowledge, skills, and abilities will be administered during the interview.
Minimum Education and Experience Requirements
You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.
Please follow instructions to apply on-line. It is important that your application includes all of your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
All Law Enforcement positions, aviation safety sensitive positions and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.
**Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. **
Questions regarding this posting, Contact 919-707-3201.
