Administrative Assistant Dean's Office

Northeastern State University
Tahlequah, OK Full Time
POSTED ON 4/27/2022 CLOSED ON 10/24/2022

Job Posting for Administrative Assistant Dean's Office at Northeastern State University

This is an internal position only. No external applications will be reviewed.


Notice to applicants

It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

JOB SUMMARY

This position provides administrative support for assigned university operations.

MAJOR DUTIES

  • Prepares a variety of correspondence.
  • Attends meetings and records minutes; prepares meeting agenda and supporting documents.
  • Makes travel arrangements for assigned personnel.
  • Researches and prepares a variety of reports.
  • Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
  • Maintains office supply inventory; reorders as needed.
  • Sorts and distributes mail.
  • Makes appointments and manages calendars.
  • Processes purchase orders; processes purchase card statements.
  • Assists in the development and management of assigned budgets.
  • Designs and prepares marketing and promotional materials.
  • Maintains website and social media accounts.
  • Maintains a variety of documents and forms.
  • Directs the work of student employees as assigned.
  • Enters information to computerized databases.
  • Prepares a variety of schedules and calendars.
  • Maintains a variety of files and records.
  • Assists in the coordination of conferences, programs and special events.
  • Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

  • Knowledge of university policies and procedures.
  • Knowledge of university purchasing policies.
  • Knowledge of modern office practices and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in the provision of customer services.
  • Skill in oral and written communication.

MINIMUM QUALIFICATIONS


  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate’s degree.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Annual salary $26,304.00 with excellent benefits, including generous leave time.

Projected hire date May 16, 2022

Applications will be accepted until May 4, 2022

NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.

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