Project Coordinator

Project Coordinator - Dublin

What Northland Does

Northland is a world-class global security integrator with offices in the United States, United Kingdom, Singapore, China and India. We specialize in design, build, integration, and management of high-end Lenel, Software House, S2 global enterprise security systems which include 6 out of 10 of the largest hi-tech companies in Silicon Valley.

We are responsible for single card reader installations in some of the most remote parts of the world, all the way through to the design, deployment and management of large enterprise systems managing up to 300 corporate offices in over 70 countries including datacenters and multi-faceted security operations centers.

With 250 highly trained professionals, all program management, project management, system design, system programming, testing and commissioning is carried out by Northland Controls experts to ensure we deliver the right solution, to the right standard, every time, anywhere in the world. In addition, Northland is supported by a network of over 100 in-country local service partners (LSPs) across the world who partner with Northland to deliver unparalleled world class services to our enterprise customers.

We are trusted to get the job done no matter what. Through word-of-mouth our elite list of customers has rewarded us with phenomenal growth from $1M to $70M in 10 years’. To achieve this, we are always interested in the very best people who share our core values and beliefs, and will “do whatever it takes” to enable our customers to realize their goals. We will take on difficult challenges regardless of where they may lead us, and we will always take the most honorable route to get there.

Our Mission

To be the most trusted and influential leader in the industry. By delivering exceptional services across the world, we are determined to continually surprise our customers, the industry and even ourselves while having fun.

Core Values

• Be Honorable
• Take on Challenges
• Do Whatever it Takes
• Our People
• Have Fun

Job Mission

The mission of this position is to assist in the administration and organisational aspects of the projects as requested and advised by the project \ programme manager, from simple activities to more complex plans.

Qualifications

• Knowledge of project bid/tendering/sales processes
• Experience in a customer facing commercial environment in business to business markets.
• Delivering small projects remotely from the office.
• Proven organizational skills.
• Practical aptitude
• Commercial awareness
• IT literacy, preferably in MS Office.  Specifically, high level of knowledge in MS Excel.
• High quality of work and a ‘can do’ attitude.
• Proactively develop and contribute to, processes and procedures in a team environment
• Logical worker, able to work under pressure to meet deadlines and ability to prioritize well.

Duties

We are looking for a Project Coordinator to work within the projects team to support existing and upcoming installations.

Project Coordinator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

• To proactively support and assist the Project Managers

• To provide and communicate project planning support and be the definitive source of project progress information for allocated projects.
• To proactively identify and highlight to others for resolution or action, key elements of contract terms & conditions and project requirements on non-project managed contracts.
• To follow-up on close out information of assigned projects and provide the Finance team with the necessary details for successfully invoicing at the earliest opportunity.
• Prompt and effective procurement requests of project related material to ensure supplier delivery dates meet planned Project requirements.
• Engagement and supervision of appropriate approved sub-contractors
• Provide support to the Project Managers to ensure accurate monthly forecasting and updating of the Forecast Database.
• To complete all documents relating to the monthly Cost to Complete process in an accurate and timely manner.
• To monitor and track the project portfolio to ensure that it is populated with the latest relevant information across each account.
• Assist with cost estimation and proposals for across the account portfolios.

Other Duties

• Responsible for site change updates to the Operations team and maintain the change control log for each project.
• To attend site meetings as required, representing the company in an effective and professional manner.
• To ensure prompt completion of personal timesheets, expenses, project tracker reports and any associated paperwork on a weekly basis.
• To work in compliance with the Company’s Health and Safety standards and requirements; with the safety of self and others in mind at all time.
• To maintain confidentiality and be sensitive to client’s security requirements.
• Such other duties as the management may from time to time reasonably require.

Salary : $1 - $70