What are the responsibilities and job description for the Procurement Administrator position at Novo Building Products?
Essential Responsibilities
- Managing and assisting with the process required to manage and maintain accurate inventory information, including:
- Participates in the inter-company transfer process, including the entry of work orders, purchase orders and scheduling.
- Identifying discrepancies or potential problems with acknowledgments, packing lists, shipments or invoices and resolves any questionable charges or discrepancies.
- Participates in the process of “rework” purchase orders.
- Working with product managers, buyers and vendors to resolve quality and discrepancies issues
- Check acknowledgements, packing lists and invoices and works with appropriate buyers and vendors to reconcile discrepancies.
- Works with Empire’s receiving departments to finalize the resolution of damage claims, quality issues and discrepancies, etc.
- Managing accurate Estimated Time of Arrival (ETA) information
- Contacts vendors to verify and update delivery information.
- Follows up on late shipments and/or deliveries
- Updates delivery and ETA information as required.
- Checks ETA changes on a weekly basis for “reasonableness” and notifies buyers of potential problems.
- Monitors and closes “open purchase orders” with back orders Empire will not receive.
- Providing for miscellaneous administrative requirements, including
- Participates as a backup operator for answering telephones, as needed.
- Enters purchase orders as directed.
- Provides back up for the other procurement administrators.
- Obtains and/or provides packing lists to Operations when requested.
Basic Qualifications (Required)
- High School Diploma
- One to three years’ experience in purchasing or related administrative functions
- Proficiency in Microsoft Office programs, including Excel, Outlook, and Access
- Attention to detail
- Professionalism, courtesy, cooperation, dependability and the ability to work in a team environment
- Effective time management skills and the ability to work productively under minimal supervision
Preferred Qualifications
- A degree in business management or a comparable field is preferred
Travel Requirements
No travel requirements.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
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