Procurement Administrator

Novo Distribution
Lamont, MI Full Time
POSTED ON 9/25/2022 CLOSED ON 10/24/2022

Job Posting for Procurement Administrator at Novo Distribution

Novo Building Products is the industry leading manufacturer and distributor of mouldings, stair parts, doors, and specialty building products. We are proud to serve building material dealers (lumberyards), door shops, retail home centers, and millwork manufacturing partners throughout the United States.
Just as our products are used to build something new and inspire others to make living spaces more beautiful, we endeavor to positively impact the people and communities we touch every day.
Novo Building Products is poised for further growth with 7 locations across the United States. We have a dynamic culture with our team members who are encouraged to contribute, change, grow and get rewarded accordingly.

We are looking for an eager Procurement Administrator to work onsite at our Zeeland Corporate office!
The person in this position is primarily responsible to keep accurate cost, quantity, and delivery information for purchased inventory and provide administrative support to Novo’s team of Procurement Buyers.
What are we looking for in a Procurement Administrator?

  • Manage and follow the process required to maintain accurate inventory information, which may include:
  • Enter intercompany purchase orders, work orders, transfer orders and keep information up to date.
  • Recognize inconsistencies or potential problems using vendor acknowledgments, packing lists, BOL’s, shipping documentation and invoices.
  • Resolve any questionable vendor charges or differences in quantity, price, and delivery.
  • Manage the process of “rework” purchase orders or outside services.
  • Interact with product managers, buyers, vendors, accounting, sales, and operations to resolve quality, quantity, and price discrepancy issues
  • Review acknowledgements, pack lists, invoices and work with buyers and vendors to reconcile any discrepancies.
  • Work with Empire’s receiving departments to finalize the resolution of damage claims, quality issues and discrepancies, etc.
  • Keep Estimated Time of Arrival (ETA) information up to date
  • Contact vendors to verify and update delivery information.
  • Follow up on late shipments and/or deliveries
  • Keep up to date delivery and ETA information
  • Check ETA changes on a weekly basis and notify buyers of potential problems.
  • Monitor open purchase order report, resolve any past due quantities
  • Provide miscellaneous administrative duties that include
  • Back up support for the other procurement administrators.
  • Documentation requests for Operations
  • Cross functional team member, as needed
  • Backup operator for answering telephones, greeting guests, as needed.

What would make a successful Procurement Administrator?

  • High School Diploma
  • One to three years’ experience in purchasing or related administrative functions, such as accounting
  • Proficiency in Microsoft Office programs, including Excel, Word, Outlook, and Access
  • Professionalism, courtesy, cooperation, dependability, and the ability to work in a cross functional team environment
  • Effective time management skills, diligence, and the ability to work productively under minimal supervision
  • Strong critical thinking and problem-solving skills
  • A degree in business management or a comparable field is preferred

We offer competitive wages, shift premium, and benefits. Benefits include: a clean work environment, medical, dental, vision, life insurance, short-term disability, long-term disability, Paid Time Off (PTO), 401k program with employer match!
If you love to serve the customer and are passionate about contributing to a great team, we would love to hear from you!
#NovoEG

Job Type: Full-time

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