Administrative Recruiting Assistant

Role Summary

The Administrative/Recruiting Assistant supports Nueske’s culture and business operations by acting as the initial point of contact for visitors at the Distribution Center/Corporate office. In addition, this role answers incoming calls to the main switchboard and provides administrative support for recruiting and talent acquisition and other corporate functions. This role reports to Call Center Assistant Manager and is a critical customer-facing role for Nueske’s Applewood Smoked Meats.

Essential Duties include:

• Represents the Nueske’s brand by acting as first point of contact for visitors to the Distribution Center and Corporate Offices, including connecting visitors with the appropriate team member or directing to meeting areas and working to resolve any customer issues
• Maintains building security by following procedures and controlling access (e.g. monitor logbook, issue visitor badges)
• Answers and directs incoming calls on the main phone line, including providing appropriate information and directing callers
• Processes incoming daily mail/deliveries
• Provides administrative support to team members to various functions, including meeting coordination, Company errands, communications, reports, presentations, and travel
• Provides support for planning and executing company events
• Maintains office supply inventory, including supplies for conference rooms and common areas and coordinates office area maintenance as appropriate
• Works closely with the recruiting function and supports hiring via the following:
  • Collaborates with recruiting to understand and support hiring levels
  • Coordinates with hiring leaders to schedule candidate interviews
  • Completes follow-up communications and applicant tracking as a part of the hiring process, including follow-up on outstanding items
  • Supports and coordinates with scheduling new hires for orientation and onboarding
  • Creates hourly production offer letters via templates
  • Initiates pre-employment background screening processes
  • Provides tracking for team member referral bonuses
  • Creates new hire communications and onboarding packets
  • Communicates information on new team members
  • Completes employment activity and training logs
• Performs other duties as assigned

Qualifications

In addition to a high school diploma with at least one (1) year experience in a professional office setting, the following are position requirements:

• Strong customer service orientation with a demonstrated ability to represent the Company well to internal and external customers
• Desire to work in a family organization with a culture of caring and personal values that align with Nueske’s mission, vision and cultural elements
• Proficiency with Microsoft Office Suite
• Excellent organizational skills with attention to detail
• Demonstrated ability to work cross-functionally and interact with in a positive, respective, and proactive manner

NUESKE’S CULTURE ELEMENTS:

At Nueske’s, we share basic Culture Elements. By design, they are simple and straightforward and provide the foundation for how we do business and treat each other:

• Communicate Effectively
• Be Caring
• Be Engaged
• Be Quality Minded
• Be Responsible
• Share the Why