Contract Management Specialist (MCIT)

DescriptionNYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tonyulangone.org, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,Twitter,YouTubeandInstagram.Position Summary:We have an exciting opportunity to join our team as a Contract Management Specialist (MCIT). In this role, the successful candidate in the Contract Specialist will partner closely with Compliance, Finance, Supply Chain and the Legal department, he/she ensures that all contracts and purchases are executed.Job Responsibilities:Negotiates Master Services Agreements (“MSA”), Software as a service (“SaaS”), Master License Agreements (“MLA”) and Review complex statements of work (SOW)s, schedules, ordering documents:Under leadership’s direction, negotiate business and legal termsNegotiate and recommend terms for governing (i.e. master, framework) agreementsWith oversight by Manager, draft and modify licensing, service contracts terms in accordance with polices, customer specifications and legal requirements.Administers the contract management process under the direction of their supervisor:Reviews incoming contract and MSAs requests for completeness and accuracyOversees the maintenance and integrity of all contract and MSAs requestsOversee the filing of all final contracts and completes the meta (key word) data for each agreement filedWorks with finance to verify funding for proposed requestsWorks with sourcing department and have understanding of RFx processWorks with compliance unit of legal to ensure all BAAs are filed in files and also in compliance files:This includes BAAs embedded in master agreements as well as the stand alone riders. Negotiates and recommends terms for non-standard BAAsOversees the execution of signatures by vendor and internally for approved agreementsCorresponds with vendors to get signatures on approved agreements/MSAsKeeps the Intake requisition status currentInforms requester of major status changes as needed For masters or amendments that require CIO approval prepares the summary sign off package, and verifies the completeness and quality of the sign off package.Files and distributes the countersigned agreementsKeys in the data to the Contract file for each agreement; this involves pulling information from the agreement such as the start and end date and other characteristics Interact with requesters throughout the approval processNegotiate and manage amendments /changes to contractual terms with vendors as requiredReview, address, and correct as required, all bids/or contracts. Work with the Legal department to draft and modify licensing and service contract terms in accordance with policies, customer specification and legal requirementsNegotiates Master Services Agreements (“MSA”), Software as a service (“SaaS”), Master License Agreements (“MLA”) and Review complex statements of work (SOW)s, schedules, ordering documents:Under leadership’s direction, negotiate business and legal termsNegotiate and recommend terms for governing (i.e. master, framework) agreementsWith oversight by Manager, draft and modify licensing, service contracts terms in accordance with polices, customer specifications and legal requirements.Administers the contract management process under the direction of their supervisor:Reviews incoming contract and MSAs requests for completeness and accuracyOversees the maintenance and integrity of all contract and MSAs requestsOversee the filing of all final contracts and completes the meta (key word) data for each agreement filedWorks with finance to verify funding for proposed requestsWorks with sourcing department and have understanding of RFx processWorks with compliance unit of legal to ensure all BAAs are filed in files and also in compliance files:This includes BAAs embedded in master agreements as well as the stand alone riders. Negotiates and recommends terms for non-standard BAAsOversees the execution of signatures by vendor and internally for approved agreementsCorresponds with vendors to get signatures on approved agreements/MSAsKeeps the Intake requisition status currentInforms requester of major status changes as needed For masters or amendments that require CIO approval prepares the summary sign off package, and verifies the completeness and quality of the sign off package.Files and distributes the countersigned agreementsKeys in the data to the Contract file for each agreement; this involves pulling information from the agreement such as the start and end date and other characteristics Interact with requesters throughout the approval processNegotiate and manage amendments /changes to contractual terms with vendors as requiredReview, address, and correct as required, all bids/or contracts. Work with the Legal department to draft and modify licensing and service contract terms in accordance with policies, customer specification and legal requirementsMinimum Qualifications:To qualify you must have a Minimum of college degree and/or a minimum of 5 years relevant work experience or equivalent combination.Ability to identify, research, and resolve problems as well as follow through on assignments with minimum direction.Ability to work in a fast-paced environment with demonstrated ability to successfully multi-task projects.Excellent written and verbal communication skills.Preferred Qualifications:To perform the job successfully, an individual should demonstrate the following competencies:Experience reviewing contracts and making sourcing decisionsCapable of providing exceptional customer service and communicate up and down within the MCProblem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situationsInterpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.Qualified candidates must be able to effectively communicate with all levels of the organization.NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $76,721.84 - $124,800.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.To view the Pay Transparency Notice, please click here