Faculty Group Practice- Administrator Coordinator (40 hours a week)

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, really, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a FGP Admin Coordinator (40).

In this role, the successful candidate is responsible for coordinating/managing administrative activities for staff and ensures efficient administrative operations.

Job Responsibilities:

• Proactively reports to Division Administrators, upcoming changes in clinics, schedules, operational issues, etc. for all Pediatric FGP satellite practices.
• Coordinates the day-to-day activities of all offices including but not limited to supply/inventory/equipment management, payroll, scheduling, and clinical/regulatory compliance, and refund/correspondence processing.
• Develops policies, procedures and systems which ensure productive and efficient administrative operations.
• Maintains office efficiency by planning and implementing office space, layouts, and equipment needs.
• Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate. Organizes and facilitates meetings, conferences, and other special events including Employee Engagement activities, as required, including
• identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events.
• Prepares a variety of communications, reports, charts, written documents, etc detailing the findings which may be highly sensitive and confidential in nature.
• Responsible for managing templates and schedules for FGP practices. Keeps all teams in the loop of changes and tracks vacation via outlook/email correspondence so the team is aware
• Provides front desk duties (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.) Screens telephone callers in pleasant and a professional manner and triage requests to appropriate persons or area.
• Schedules routine appointments and follow ups for visits and procedures.
• Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients and/or their representatives. Obtains insurance information (ID card, member/group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc to gather missing data and materials in order to complete the intake process.
• Scan all necessary documents (insurance cards, lab requisitions, etc) into the intake system.

Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

Minimum Qualifications:
To qualify you must have a Bachelor's Degree with a minimum of 1-3 years of relevant work experience or equivalent combination or training and relevant work experience. Knowledge of physician billing and coding; CPC preferred. Ability to work in a fast paced multi-physician practice environment. Good communication, interpersonal and computer skills. Ability to develop and maintain effective working relationships with physicians, staff and patients

Preferred Qualifications:
None

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.