Payroll Specialist

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview

To strengthen our Finance team, we are currently seeking a Payroll Specialist. The primary focus is to manage and audit union and non-union payroll input information, execute the transmission of payroll, research and resolve payroll related issues, and provide best in class customer service to employees. Ensures all payroll tasks are completed with adherence to internal compliance and policies. Uses payroll knowledge to proactively run, audit and validate accuracy of preliminary pay results through ADP EV5 Payroll Systems and provide payroll related analysis information to the team. The chosen candidate will have the opportunity to manage aspects of payroll administration, ensuring compliance with applicable state and federal regulations.

This role will pay a salary of $73,000

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

This position will remain open until Dec 20, 2024.

Responsibilities

• Manage and review all payroll inputs from internal source – ABI Time Management System, to ensure accurate payroll processing for multiple payrolls.
• Process end to end ABI/ADP EV5 payroll for weekly employees following standard operating procedures and checklists - including calculating wages, deductions, and differentials.
• Administer various union processes, including union dues check off, benefit payments, and other elements relating to union payroll.
• Run audit reports and prepare payroll preliminary reconciliation.
• Maintain and coordinate employee personnel and benefits records.
• Maintain efficient payroll processes in compliance with federal, state, city, provincial, and local legislations.
• Generate manual or on-demand (off-cycle) checks, as necessary.
• Supervise Payroll Inbox - Respond to employee queries regarding payroll issues and provide accurate information and guidance.
• Liaise with the Benefits and People Team, on any employee related payroll issues such as retroactive results, benefits, leaves of absence, PTO, and special/ad-hoc circumstances.
• Identify and recommend updates to payroll procedures.
• Manage and reconcile benefit invoices monthly.
• Serves as a key team member in the Finance department to manage, post, reconcile weekly and bi-weekly Payroll and related General Ledger accounts, to ensure all financial transactions are accurately reflected in the company’s accounting system to meet month-end deadlines.
• Develop, maintain, and distribute payroll reports as required- Such as taxes, payroll registers, GL, overtime, balances, and retirement contributions.
• Assist with year-end projects and audits.
• Assist with other ad-hoc projects and drive process efficiency improvements.

Qualifications

• 3 years payroll experience processing multi-state payrolls for 1,000 employees.
• ADP Payroll Processing experience required.
• Experience working with weekly and bi-weekly payrolls.
• Knowledge of Federal, State & Local tax laws is required.
• Must have extremely high-quality standards and be able to consistently deliver quality output.
• Excellent organizational and communication skills.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Salary : $73,000