Administrative Assistant, Marketing

At Oaktree, we focus on hiring individuals with intelligence, dedication, team spirit, integrity and a strong work ethic. We welcome the opportunity to speak with talented professionals who have relevant credentials and experience in investments, marketing and client relations, accounting, legal, compliance, information technology, administrative support and other relevant areas. Our Company Oaktree is a leader among global investment managers specializing in alternative investments, with $163 billion in assets under management as of September 30, 2022. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1050 employees and offices in 18 cities worldwide. We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For additional information please visit our website at www.oaktreecapital.com. Responsibilities Based in New York, the Administrative Assistant will provide administrative support to three Officers within the Marketing department. Responsibilities include: Scheduling travel arrangements, preparing detailed itineraries and managing expense reports; Answering, screening and managing incoming phone calls and mail, which includes coordinating with colleagues and other administrative assistants, to ensure that phones are answered for the entire department; Maintaining the client database, coordinating PPM blue sky lists and other distribution lists, assisting with Intralinks and/or Merrill Datasite inquiries; Working with Client Relations & Marketing Representatives on new entries into the Redemption & Contribution Registers; Drafting correspondence and assisting in producing marketing presentations, materials, meeting agendas, relationship summaries, and other documents as necessary; Working in partnership with the other administrative assistants in the group to ensure the optimal level of support for the entire team; Maintaining calendars, scheduling & re-confirming meetings and conference calls; Performing other administrative duties as needed including faxing, filing, scanning, and inter-office materials, coordinating with Client Services for K-1/tax requests and ordering supplies; and Hybrid work schedule. 3 days in the office, 2 days from home. Qualifications Minimum 3 years of experience supporting several executives within a financial services firm. Administrative assistance experience within marketing preferred. Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks. Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Some knowledge of Salesforce or a contact database is a plus. Personal Attributes Excellent interpersonal, verbal and written communication skills. Outstanding organizational skills with a strong attention to detail. Self-starter with a proven ability to take initiative. Team-oriented with strong integrity and professionalism. Education Bachelor’s degree preferred. Base Salary Range $60,000 - $100,000 discretionary bonus and comprehensive benefits package Equal Opportunity Employment Policy Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors.