Administrative Assistant - Strategic Credit

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with $122 billion in assets under management as of September 30, 2019. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 950 employees and offices in 18 cities worldwide.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in our New York office, the Administrative Assistant will provide administrative support to 8-10 members of the Strategic Credit and Value Opportunities teams.  

Responsibilities include:

• Answering, screening and managing incoming phone calls, faxes and mail;
• Maintaining calendars, scheduling meetings, and conference calls;
• Making travel arrangements and preparing expense reports for all team members;
• Drafting correspondence and memos, and assisting in preparing presentations;
• Reviewing, preparing and managing expense reports;
• Updating, revising and reviewing documents and maintaining the signature requirements;
• Maintaining the filing system;
• Printing out various periodicals, articles and online journals and distributing them to the group;
• Updating tracking data base with information supplied by the team daily;
• Handling reception coverage, as needed; and
• Performing other administrative tasks as required.

Qualifications

• Minimum 3 years of experience supporting high level executives within a professional environment is required; 
• Strong working knowledge of Microsoft office suite including Word, Excel, PowerPoint and Outlook; and
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks.

Personal Attributes

• Outstanding initiative and a strong work ethic;
• Responsible with a strong sense of dedication;
• Possess excellent interpersonal, verbal and written communication skills;
• Ability to work well under pressure and with time constraints;
• Has outstanding organization skills with high attention-to-detail; and
• Team-oriented with strong integrity and professionalism.

Education

Bachelor’s degree is preferred.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service,  marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment.

This policy applies to all Oaktree applicants, employees, clients, and contractors.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service,  marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment.

This policy applies to all Oaktree applicants, employees, clients, and contractors.