Commercial Coordinator

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

To provide commercial support to Oceaneering’s Subsea Robotics (SSR) Business Groups as needed. In collaboration with the Tender Supervisor and with oversight from the Tender Managers where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.

ESSENTIAL

• Log commercial inquiries and distribute as necessary.
• Prepare bid cost spreadsheets, price quotations and budgetary / firm proposals as required.
• Compile tender and pre-qualification documents to meet deadlines as required.
• Prepare standard SSR quotes daily and route for approval in line with defined processes.
• Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
• Negotiate anomalies and exceptions within basic contractual documents with clients (e.g., resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity, and pricing issues).
• Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g., Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc, as appropriate).
• Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.
• Update various commercial department databases as required in a timely manner.
• Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
• Prepare requests for contractual deviations and amendments in line with changing requirements.
• Prepare handover documents to other departments in line with defined processes.

NON-ESSENTIAL

• Provide general assistance to the Commercial Department as required.
• Check completeness of department filing systems and communicate discrepancies.
• Compile and update standard boilerplate and other related commercial material.
• Other duties as assigned.

REQUIRED

• 1 2 years of tendering experience in the oil & gas industry or related commercial experience will be considered.
• 1 – 2 years of experience working within a commercial environment.
• 1 – 2 years of experience with full life cycle of the tender process and the preparation of quotes, start to finish.
• Competency in operating various basic Microsoft office software packages (e.g., MS Word, Excel, SharePoint PowerPoint, etc.).

DESIRED

• Familiarity with Oil and Gas Industry Contracts.
• Competency in operating various basic office software packages (e.g., XaitPorter, PeopleSoft, CRM, etc.).
• Familiarity with offshore Remotely Operated Vehicles (ROV) and ROV subsea tooling supporting the offshore Oil & Gas industry.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Ability to manage workload in line with key dates for delivery.
• Strong organizational and planning skills.
• Exceptional communication skills, both oral and written.
• Effective communication with internal and external stakeholders.
• Seek appropriate support and guidance to deliver the required output.
• Ensure regular consistent communication takes place within the area of responsibility.
• Ensure others involved in a project or effort are kept informed about developments and plans.
• Ability to communicate effectively and efficiently with internal departments and external clients.
• Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors