School Grant Coordinator

SUMMARY:

This evolving position is located in the Community Health Division with the Oklahoma City-County Health Department. The employee works under the direct supervision of the Community Health Engagement Supervisor. The position is responsible for overseeing activities related to implementing the grant work plan and working with community members, partners, and organizations to implement all strategies outlined in the work plan. Employee must be proficient in conveying information between community members, partner organizations, and Oklahoma City-County Health Department staff. The position will include planning meetings with various partners and developing site projects at multiple schools.

 

PRINCIPLE DUTIES AND RESPONSIBILITIES:  This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals. This summary is not meant to be all-inclusive. Thus, other related activities or tasks may be assigned.

This position functions at the Program Management level (level 2) as defined by the Council on Linkages Core Competencies for Public Health Professionals. An emphasis on the following domains is essential in this role:

• Data Analytics and Assessment Skills
• Communication Skills
• Health Equity Skills
• Community Partnership Skills

 

ESSENTIAL JOB FUNCTIONS:

• Identify and develop resource pilot programs in two school districts to connect and meet needs of students, families, and staff.
• Plan and coordinate with official and unofficial partner organizations to develop community and health outreach activities.
• Communicate and schedule in-service meetings and trainings for partners with the focus on the role of Community Health Workers (CHW) in the schools.
• Provide support for the training and community engagement activities.
• Provide technical assistance and consultation in the design, information sharing, communication, and dissemination strategies to carry out the project's scope of work with the focus on vaccine hesitancy and health literacy education materials to be shared with students and families.
• Develop grant-related materials using Word, PowerPoint, Publisher, Excel, and other relevant programs.
• Record, track, and report on activities being performed by CHWs.
• Collaborate with internal evaluators for required data, documentation, and performance reports.
• Provide support to Community Health Engagement Supervisor for all grant activities and reports.
• Participate in regularly scheduled staff meetings and trainings.
• Communicate all concerns to supervisor as necessary, seeking support and guidance proactively.
• Maintain appropriate confidentiality and follow agency guidelines and regulations regarding the client, families, providers, or agency information release.
• Travel to off-site locations to perform job duties as needed; occasionally, this may require the employee to work on evenings or weekends.
• At the direction of the OCCHD Chief Executive Officer and Public Health Officer or designee, the employee will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team. The employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.
• In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

 

QUALIFICATIONS/REQUIREMENTS:

-Master's degree in Social Work, Public Health, Sociology, Psychology, or Community Health or related field plus two years of related experience required

OR

-Bachelor's degree in Social Work, Public Health, Sociology, Psychology or Community Health or related field plus three years of related experience required

-Knowledge of principles, practices, and trends of public health

-Valid Oklahoma driver license required

 

SKILLS AND ABILITIES:

-Skill in communicating verbally and in writing

-Skill in communicating with diverse groups using tact and diplomacy

-Skill in obtaining and recording information accurately

-Skill in design and presentation of information

-Skill in dealing with the public and partner organizations in a courteous and professional manner

-Knowledge of community development and mobilization strategies

-Ability and willingness to develop education and public relations materials

-Ability and willingness to utilize appropriate equipment

-Ability and willingness to maintain confidentiality

-Ability and willingness to develop and maintain effective working relationships

-Ability and willingness to speak in public

-Ability and willingness to work with people from a variety of socio-economic backgrounds

-Ability and willingness to maintain confidentiality and to assume responsibility for information disseminated

-Ability and willingness to assume responsibility for work product

-Ability and willingness to use a personal computer including Microsoft Word, Excel, and PowerPoint

-Ability and willingness to follow safe working practices and procedures

-Ability and willingness to follow established policies, procedures, guidelines, and orders

-Ability and willingness to maintain a positive and professional attitude with community partners and agency staff

 

WORKING CONDITIONS:

-Primarily indoors in a climate-controlled building

-No smoking or use of non-smoking tobacco products is allowed at any time while conducting agency business or in agency vehicles

-No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on agency business

-May be subject to standing for extended periods

-Subject to driving to off-site locations in varied weather

-Periodically exposed to glare from computer monitor

-OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues

 

PHYSICAL REQUIREMENTS:

-Arm/hand steadiness and digital dexterity are enough to use equipment such as computer keyboards, remote controls, switches, etc.

-Vision enough to read and draft written communications such as computer printouts, instructions, hand- or machine-generated documents, etc., as well as print and/or graphics on a computer monitor

-Speech and hearing enough to communicate with others via telephone, face-to-face, or in a public meeting

-Ability to be understood in a public place with or without a microphone

-Flexibility and coordination enough to operate a motor vehicle as needed

-Flexibility and coordination enough to bend, stoop, stand, crouch and walk to perform tasks such as setting up equipment and making presentations

-Strength enough to lift and move equipment weighing up to 35 pounds 

 

WORKING RELATIONSHIPS:

This position requires frequent contact with individuals in prominent roles in the community, representatives of other institutions, medical personnel, and community members to give and receive information and/or provide technical assistance. The employee may be required to deal with hostile persons occasionally. The employee interacts with a broad spectrum of socio-economic groups.  Tact and diplomacy are necessary for the performance of duties to represent OCCHD professionally.

 

SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:

This employee is under the supervision of the Community Health Engagement Supervisor. Work product is subject to both specific and general review.  The employee has no supervisory responsibilities. Although this position has no direct accountability for any money or materials, the employee will make recommendations that result in the expenditure of significant funds.

 

OTHER DUTIES AND RESPONSIBILITIES:

-Must have an operating vehicle available for use when field duties are required

-May occasionally be required to work in the evening or on weekends

-May be required to take the smallpox vaccination and other vaccinations or inoculations as a member of the first-responder team

 

Employees who fall into the following categories are in conditional employment positions:  a) Executive Management; b) Deputy/Assistant Directors; c) certain other OCCHD employees individually designated by position number whose salaries, benefits, and/or overhead are based on revenue-generating contracts, grants, or fee-for-service revenue.  In other words, this means that if the funding or the program is terminated, canceled, or non-renewed, your employment terminates automatically.  This position is conditional.  THIS POSITION IS FUNDED THROUGH A TWO-YEAR GRANT ENDING IN MAY 31, 2023.

 

Interested candidates should apply online at www.occhd.org. Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select apply now. You will be directed to our Career Center. Get started by uploading your resume with your profile.  Otherwise, click "skip" to continue. Register with the Career Center, complete an application, attach a cover letter, resume, an official transcript, select the job to apply for, answer job specific questions and submit your application. Once you have finished the process, you should receive a message stating, "Successfully applied." If you do not receive this message, then there has been a step not completed. You will need to review your record. The position will be open for 30 days or until filled. Please be advised that applications will periodically be considered. As such, this position could be filled any time before the closing date.

 

SUCCESSFUL CANDIDATE MUST PASS A REFERENCE CHECK, CRIMINAL/EDUCATION BACKGROUND CHECK AND DRUG SCREENING

 

AA/EOE