Admissions Associate

Old Trail School is a co-educational, nationally recognized, Toddler through Grade 8 independent
school located in the Cuyahoga Valley National Park. The School offers a personal, nurturing, and
challenging program to students and families in a five-county region that emphasizes excellence in
academics, athletics, and the arts. As the only independent school in the United States inside of a
national park, Old Trail values its commitment to sustainability and environmental stewardship. OTS
students, faculty and staff live by the Core Values of Respect, Responsibility, Goodness, and Service.

Old Trail School is an Equal Opportunity Employer, and all employment decisions are made without
regard to religion, gender, race, color, national or ethnic origin, marital status, sexual
orientation, physical challenge, or veteran status. This policy extends to all aspects of recruiting,
hiring, promotion, training, compensation, and benefits.

If you have questions or a grievance related to this policy, please contact Sarah Johnston, Head of
School, at 330.666.1118 or mail to: Old Trail School, 2315 Ira Road, P.O. Box 827, Bath, Ohio 44210-
0827.

POSITION: PART-TIME ADMISSIONS ASSOCIATE
START DATE: JULY 1, 2024
REPORTS TO: DIRECTOR OF ENROLLMENT MANAGEMENT
CLASSIFICATION: PART-TIME HOURLY, 15-20 HOURS PER WEEK
COMPENSATION: COMPETITIVE WITH AREA INDEPENDENT SCHOOLS

Old Trail School is seeking an energetic, personable, positive, and detail-oriented professional to join our
collaborative team as the Admission Associate. The Admission Associate will play an essential role as a
member of Old Trail’s admission team. This position is a combination of data management, managing
the inquiry and outreach process, guiding prospective families throughout the admission process
(primarily application management and general questions), and general office support. Responsibilities
also require a high level of collaboration with other offices on campus and include both daily
responsibilities and longer-term projects.

The Admission Associate is often the first point of contact for prospective parents, students, and the
community at large, demanding integrity and confidentiality, as well as warmth, humor, and excellent
communication skills. This role regularly engages with prospective families, providing timely, thorough,
and persuasive communication about the people, programs, and opportunities at Old Trail.

The office works with families from all backgrounds and ensures that the admission process is accessible
and equitable and treats all students and families with dignity. The admission team works closely
together to support one another to achieve the school’s admission goals. The environment is fast paced
and constantly changing, which requires team members to be able to multitask, be flexible, innovate,
and adapt quickly. An ability to maintain confidentiality while acting as a bridge between the classroom
and admission experience is key.

Primary Responsibilities

• Serve as the initial point of contact for families making their way through the admission process

• Serve as the admission database coordinator for both Blackbaud and Finalsite, ensuring data is

• Maintain clean and accurate records in Blackbaud and Finalsite for all-school use, including

• Process all admission office inquiry mailings and subsequent follow-up steps to encourage family

• Participate in general office functions, including answering admission phone calls, clerical tasks,

• Process online applications via Blackbaud, including uploading forms, scanning tests and paper

• Assist in scheduling and hosting student visit days, group visit experiences, playdates,

• Maintain and update the admissions section of the website, including calendars and forms in

• Work with marketing and communications to manage reprints and updates to documents using

• Attend regular meetings and cross-campus staff meetings and events; attend all admission

• Together with the Admission Office, partner with the communications office to identify and

• Spirit wear liaison: partner with external affairs to organize, promote, and execute the school

Required and Preferred Experiences and Skills

• Bachelor's degree required.
• In-depth knowledge of independent schools is preferred; experience in teaching or office

admission office software CRMs (Blackbaud, Finalsite, FAST), Microsoft Office Suite, Google
Suite, Excel, and Zoom.

• Have, or be willing to earn, state certification to work with early childhood students.
• The ability to maintain confidentiality in addition to professional integrity is essential.