Payroll and HR Coordinator

POSITION: PAYROLL & HR COORDINATOR

START DATE: JUNE 15, 2024

REPORTS TO: CHIEF FINANCIAL OFFICER/CONTROLLER

CLASSIFICATION: FULL-TIME, NON-EXEMPT; SALARIED WITH BENEFITS

COMPENSATION: COMPETITIVE WITH AREA INDEPENDENT SCHOOLS

Payroll (70%)

· Semi-monthly processing of payroll using ADP payroll service

· Maintain payroll deductions for benefits and taxes

· Collection of timesheets for non-exempt employees

· Managing the electronic timekeeping application and approving/tracking time off

· Maintain personnel records in accordance with HR privacy laws

· Manage personnel data for government reporting

· Verification of benefit invoices and remittances as it relates to payroll

· Prepare post payroll journal entries for Controller

· Prepare retirement remittance following each payroll

Human Resources Functions: (20%)

· New and existing employee health benefits administration

· Manage Cobra information (enter annual rates, send packets to terminated employees)

· Research and remain up to date w/ new legislation as it pertains to employment/labor law

· Serve as a resource for employees on HR matters and conduct confidential meetings with employees as necessary

· Assists in conducting investigations, as needed

· Responsible for the full electronic onboarding cycle for new employees

· Responsible for annual upkeep of the Employee Handbook

· Maintain accurate employee service records

· Assist with the coordination of annual staff performance reviews

· Coordinate CPR certification and background screening renewals

Accounts Payable (10%)

· Oversee automated purchase order system and process purchase order requests

· Timely payment of invoices after approval verification

· Process physical check requests

· Assist in the coordination of finances for school functions and events

· 1099 Reporting, W2 Processing

· Maintain vendor files and electronic documentation

· Reconcile accounts payable to the general ledger

· Responsible for maintaining standard operating procedures for all job functions

Requirements:

· 2 years of Accounts Payable and Payroll experience

· College degree preferred, coursework in Accounting a plus

· Must have strong work ethic

· Must be well organized and a self-starter

· Detail oriented, professional attitude, reliable

· Possess strong organizational and time management skills

· Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

· Ability to communicate effectively verbally and in writing

· Ability to interact with employees and vendors in a professional manner

· Ability to work independently and with a team

· Proficient in Excel and Word

· ADP WorkforceNow working knowledge a plus

· Blackbaud-FE NXT experience a plus

In addition to the primary responsibilities listed above and understanding that not all tasks involved with these responsibilities are itemized, the position is also required to perform any task assigned by the Controller or CFO on an “as needed” basis. The Payroll/Accounts Payable & Human Resources Specialist may recognize the need, on occasion, to assist other personnel in the Business Office or the School, in the performance of their duties. It is expected that they will adhere to strict confidentiality, show initiative in problem solving, be of assistance to visitors to the Business Office, and contribute to the Business Office team and Old Trail School in a positive and pro-active manner.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Preferred)

Work Location: In person