SUMMARY
Responsible for directing the fiscal functions of the Agency in accordance with generally accepted accounting principles issued by the Financial Accounting Standards Board, the Securities and Exchange Commission, other regulatory and advisory organizations and in accordance with appropriate financial management techniques and practices. The Finance Director will direct his/her own internal staff and will oversee the agency in the absence of the Executive Director. The Finance Director will define the process and implement the infrastructure or systems to support substantial growth of the organization. The Finance Director will continue to build and maintain effective and streamlined administrative/financial systems, including internal controls, separation of duties, cost allocation plan, fiscal policies and procedures, procurement policies. The Finance Director is responsible for overseeing a $12 million budget and assuring that all expenses are paid in a timely manner including the local, state and federal taxes. The Finance Director is responsible for monthly, quarterly and annual reporting to the funding sources. The Finance Director will prepare program budgets, the Agency budget and will prepare financial reports for the Board of Directors.
RESPONSIBILITIES
The Fiscal Director is a member of the Executive Leadership Team and manages all financial functions including: accounting, billing, reconciling, budget development and tracking, financial operations, finance personnel management, insurance coverage, management of legal requirements and develops projections on individual project budgets, grant budgets, and capital improvement budget.
ESSENTIAL DUTIES and EXPECTATIONS
a) maintain, analyze, and interpret general ledger for all funds;
b) manage the preparation and analysis of financial reports on a monthly and as needed basis.
c) develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
RELATIONSHIPS
Internal: Maintain contact with the Executive Director and Program Directors to provide technical assistance in matters of financial operations; interact regularly with Executive Director and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity. Direct, consult and counsel Agency employees, Board members, volunteers, and community members in all financial aspects as needed.
External: Maintain contact with external auditors, vendors, insurance carriers, and other groups.
MEASURE of PERFORMANCE
Quality, accuracy, timeliness, reliability, and thoroughness of work performed. Gains the trust and respect of the Board, leadership team and staff. Excellent communication skills. Responsive to the requests and information needs of the agency. Exemplary leader. Soundness of business decisions made. Problem solver. Creative thinker. Team player, committed and loyal to the agency. Maintains confidential information.
QUALIFICATIONS
A fiscal director must be a certified public accountant or have, at a minimum, a baccalaureate degree in accounting, business, fiscal management, or a related field. Must have a thorough knowledge of fund accounting and accepted accounting procedures and principles.
To perform this job successfully, an individual must be able to perform each essential duty to meet expectations. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE
CPA Preferred, Master’s degree (MA) or equivalent in accounting, business or management; or seven to ten years related experience and/or training; or equivalent combination of education and experience in budgeting, reporting, fund accounting or business. A minimum of three years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience with a minimum budget of at least five million dollars.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to make effective presentations to the Board, Management and Policymaking group.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Serious candidates will submit a resume and cover letter detailing their skills and interest for this position. Our organization also requires a completed OlyCAP application prior to scheduling an interview. The application and full job description are at www.olycap.org/employment/ EOE.
Come work for an agency that helps people and changes lives! Olympic Community Action Programs is located on the majestic Olympic Peninsula in Washington State. If you love the outdoors, hiking and National Parks, there is no better place to live than here on the Olympic Peninsula! This job is currently out of our Port Townsend, WA office, but could also be based out of our Port Angeles Office. Port Townsend is a tourist destination, a Victorian seaport just two hours from Seattle. Port Angeles, WA is tucked in the rain shadow of the Olympic Mountains and serves as the gateway to the Olympic National Park.
OlyCAP, founded in 1966, is a community action agency, serves two counties, has 150 staff members, and runs upwards of 40 programs including Low-Income Housing Energy Assistance Program, Head Start/Early Childhood Services, Housing Services, Nutrition Programs, Employment and Client Support Services. The agency currently has a 12 million-dollar budget.
The Finance Director is a vital role in the organization. Community Action Agencies are unique entities that require a fiscal person who is highly detail oriented and is not easily overwhelmed by hundreds of codes, contracts and government regulations
Job Type: Full-time
Pay: $86,000.00 - $98,000.00 per year
Benefits:
Schedule:
COVID-19 considerations:
Proof of vaccination required.
Application Question(s):
Education:
Experience:
License/Certification:
Work Location: One location
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