Human Resources Coordinator

Location

Richmond Hotel

Ideally located in the heart of everything that makes Richmond a unique and special destination, the Omni Richmond Hotel is known for refined Southern hospitality in an elegant and relaxing setting. Nestled within the historic and vibrant Shockoe Slip district, our guests enjoy a location adjacent to timeless architecture, restaurants, nightlife and the scenic James River. The Omni Richmond is at the very center of Richmond's financial and legislative districts, blocks from the Virginia State Capitol.Omni Richmond’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Richmond Hotel may be your perfect match.

Job Description

Provides clerical and administrative support to the Director of Human Resources. To support the Human Resource function by providing a warm greeting and enviornment for all associates in the Associate Services Center. 

Pay rate is $20.00 per hour. 

Responsibilities

• Provides comfortable and hospitable reception to all associates upon entrance to the ASC offices.
• Maintains an orderly and neatly kept reception area to ensure complete comfort of the candidates and associates.
• Enters all new hires into Ultipro within 24 hours.
• Ensure new hire files are completed in 3 days.
• Monitors and answers phones within 3 rings and professionally handles all phone inquires.
• Monitors and maintains Associate Programs to include: birthday & anniversary listings, birthday cards, bulletin boards, OSC Board, and other postings as appropriate.
• Ensure Action Trac is maintained weekly and assists with organizing monthly OSC meetings.
• Ensures the OSC winners are photographed for inclusion in postings and on OSC Board.
• Organize and order all office supplies, including nametags, folders, etc.
• Participate in planning and execution of all associate events.
• Provides administrative and technical support to the HR Director. Responsible for special projects (Monthly OSC, Annual OSC Event and other Associate Events) as directed by the HRD.
• Issue name tags and clock numbers and ensure all new hires are enrolled in the time clock in a timely manner.
• Files and maintains all associate records, ensuring compliance with HR SOPs and legal requirements.
• Prepares memos and other correspondence including employment verifications in a timely manner.
• Collects, distributes and sorts internal/external office mail and clears Suggestion Box weekly.
• Compiles all terminated associate files, with exit documentation to complete term file.
• Enter termination information in Ultipro as soon as associate is terminated and complete term folder in a timely manner. 
• Maintains clean, organized associate internet station.
• Maintains adequate par level for New Hire Packets and Policy/Procedure Packets; ensuring we are using the most up to date policies.
• Prepares training packets and name cards for trainings. Files all training in binders.
• Payroll responsibilities include but are not limited to the following: Maintenance of the associates’ records i.e.: I-9, W4, addresses, direct deposits, multiple job codes, and secondary job codes. Ensure that the secondary job codes are corrected immediately after receiving report form corporate payroll.
• Other responsibilities as required by management.

Qualifications

• Hotel background preferred.
• Strong administrative experience to include social media.
• Associates Degree preferred.
• Must have a high level of attention to detail and the ability to multitask.
• Must be able to maintain a high degree of confidentiality.
• High level of written and verbal communication skills.
• High level of computer proficiency; specifically with Microsoft Office (Excel, Windows, Outlook, PowerPoint and Publisher). 
• The ability to work in a fast paced, high pressure work environment, while executing delegated tasks and assignments.
• Highly motivated self starter focused on quality, organization, integrity, guest service and teamwork.
• Must be flexible with the ability to work late and on the weekends when required.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

End of Job Description

Salary : $20