Senior Project Controls Analyst

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide. 

Our family of companies include:  Oneida ESC Group (OESC), Oneida Total Integrated Enterprises (OTIE), Mission Support Services (MS2), Sustainment & Restoration Services (SRS) and Oneida Engineering Solutions (OES). We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Oneida Total Integrated Enterprises (OTIE) delivers full-service facility and infrastructure engineering design, environmental science, construction management, and munitions response services worldwide, with over 25 years of successful project performance.

OTIE currently has an immediate opening for Full Time Senior Project Controls Analyst in our Ventura, CA office to provide a diverse range of project management, project controls and project financial tasks. The regular schedule will be Monday - Friday working a minimum of 40 hours per week with a requirement to be in the office to interact with our Project Managers (PM) on an as-needed basis. This role also requires liaison and close interaction with our finance and contracts teams. 

Responsibilities:

• Assist project managers with various management and financial controls tasks, including but not limited to:
  • Support the PM is project financial setup, working with Accounting and Contracts to complete appropriate forms and approvals leading to issuance of a project number
  • Develop and support the PM in preparation of intercompany work agreements, execute and shepherd to secure the appropriate approvals
  • Prepare project budget and schedule tracking mechanisms; perform regular analysis to determine project status and advise PM to allow for work arounds/corrections
  • Support the billing process through invoice development, review and finalization helping the PM with timely issuance within 15 days of month end. Track payment (AR) and support the PM in securing timely receipt of payment.
  • Perform data entry, data accuracy checks, electronic file management
  • Monitor weekly/monthly financial status
    • Project status including financial health and deliverable due dates
    • Monitor project forecast, budget, change orders, progress meetings and schedule
    • Create weekly reports that capture employee work hours relative to client specifications & provide edits for final delivery to the client
    • Track and monitor unbilled costs, charges against cost and revenue budgets

• Work with Financial Teamon various Project tasks, including but not limited to
  • Liaise with finance to provide project specific information and support to the overall project financial health
  • Extract project monthly accounting information from Engineering Cost Accounting software (BST a plus, not required) for inclusion in monthly financial tracking reports
  • Prepare and confirm quality invoice packages within Accounts Receivable
    • Verify invoice accuracy against approved contracts
    • Track invoice payment schedule working with the PM to resolve client payment issues
    • Communicate and coordinate with Accounts Payable

• Work with Contracts and Purchasing Teamon various Project tasks, including but not limited to
  • Review financials for accuracy between external subcontractor invoices and internal office labor, field labor, and other direct charges
  • Procure or assist with vendor/subcontractor procurement, contracts, and invoices
  • On all tasks and actions impacting Project Management and Project Controls

Skills:

• Must be able to work independently and multi-task with a high degree of accuracy and detail in a fast-paced, deadline-driven environment.
• Ability to work well under pressure and handle multiple projects and deadlines.
• Demonstrate ability to effectively communicate (written and verbal), with a variety of individuals including executive management.
•  Demonstrate ability to exhibit a high degree of judgment and discretion in handling confidential information and situations. 
• Demonstrated problem solving ability.
• Demonstrate high standards of personal and professional integrity and work ethic.
• Must be a highly organized and detail-oriented team player.
• Advanced knowledge and proficiency in the use of the Microsoft Office (Outlook, Excel, Word, Power Point, MS Project) and Adobe Acrobat.

Education:

•  8 or more years of progressive experience functioning in a financial support capacity to engineering projects is required, preferably with civil engineering or environmental services firms.
•  Certification as a Project Management Professional preferred
•  Bachelor’s Degree in business, finance, communication or science related discipline or equivalent experience is preferred.

Please send your cover letter and resume with salary requirements to: 

OTIE

www.oescgroup.com

EOE- Minorities/Females/Disabled/Veterans