Office Manager

Location: On-Site - Alpharetta, GA, USA

Employment Type: Full-Time

Compensation: $60,000.00 -$70,000.00 (Range applies to US candidates only) Benefits/Variable Comp/Equity - Range may vary based on experience.

Benefits Offered: Vision, Medical, Life, Dental, 401K

ABOUT THE JOB

OneStream is looking for an Office Manager to join our Facilities Team. The role of Office Manager is responsible for managing operations for both the Alpharetta Office and Event / Training Space. You will be the face of the office and must have great communication skills and expert customer service skills, with the flexibility to multitask and work on varying size projects. The successful candidate must be very comfortable in a fast-paced environment.

This role is critical in promoting OneStream culture, creates and elevates programs, and amenities that make the office a great work experience and a world-class workspace.

PRIMARY DUTIES AND RESPONSIBILITIES

Office Management

• Manage office operations, service and vendor relationships, manage building access and security, handle maintenance for multiple offices, and support sustainability initiatives.
• Coach and mentor Office Administrator
• Manage all incoming communications and mail/packages, and handle office communications
• Liaise with Property Management in relation to building notifications including emergency protocol
• Uphold and implement facility policies and procedures
• Procure and manage office supplies, snacks, and equipment
• Manage and control budgetary expenses and costs and report these accordingly
• Implement cost reductions and management purchase orders and invoice approvals
• Host and manage onsite meetings, company events, and training sessions
• Provide monthly reports on office utilization and expenses
• Manage office calendars, conference room bookings, Workplace Reservation System and updates.
• Manage and support miscellaneous ad hoc duties and requirements as needed.
• Perform other duties as assigned.

Event/Training Space Management

• Manage and schedule on-site 3rd party vendors to ensure workspace is up to standard and conduct regular inspections to identify maintenance needs and address them promptly.
• Handle inquiries and communicate effectively with employees to understand their event requirements and provide appropriate recommendations to enhance their booking
• Welcome event attendees and coordinate their use of the space
• Develop and implement procedures for efficient event setup and breakdown, work with building management for after-hours requests, and have the flexibility to work evenings, weekends, and holidays as required.
• Manage and maintain an up-to-date booking calendar and ensure accurate scheduling of events.
• Procure, manage, and maintain event space amenities and vendors, including snacks, beverage machines, etc.
• Manage and support miscellaneous ad hoc duties and requirements as need

QUALITIES OF A SUCCESSFUL CANDIDATE

REQUIRED EDUCATION AND EXPERIENCE

• BA/BS Degree or relevant combination of education and experience.
• 5 proven years of experience Office Manager capacity, or equivalent.
• Proven experience in event management, preferably in a similar role overseeing event spaces and office.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, staff, and stakeholders at all levels.
• Experience interacting and coordinating with external vendors, senior executives, and other company stakeholders.
• Ability to lead and motivate a team, delegate tasks, and resolve conflicts in a positive and constructive manner.
• Able to lift up to 50 pounds.
• Proficient in Microsoft Office Suite/Microsoft 365 Microsoft Office (Outlook, Word, PowerPoint); specifically, with Excel, SharePoint, and Teams.

PERSONAL ATTRIBUTES

• A 'can do' spirit and positive attitude
• Strong sense of customer service and hospitality.
• A team player with excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Strong organizational and planning skills.
• Ability to multi-task.
• Comfortable communicating with all levels of management.
• Possess a great sense of ownership and ability to make independent decisions.
• Possess excellent listening and communication skills.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Have outstanding time management skills.
• Able to make critical decisions under time constraints with a full workload.
• Flexibility to adapt to changing business situations, comfortable working in a high growth, fast-paced environment.
• Creative, organized and detail oriented.
• Legally authorized to work for any company in the country where this position is located without sponsorship.

WHO WE ARE

OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com.

WHY JOIN THE ONESTREAM TEAM

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry specific)
• Strong culture and camaraderie
• Multiple training opportunities

BENEFITS AT ONESTREAM
OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

OneStream is an Equal Opportunity Employer

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