Project Coordinator

Description

General Duties

1. Provide administrative and functional support to Owners Reps and Project Controls staff as authorized by the client’s Program Managers
2. As directed, liaise with general or prime contractor’s cost controller and site based project manager to set up Potential Change Order (PCO) log and process
3. Review/analyze the Contractor’s PCO log
4. Review changes with on-site project manager and/or owner’s representative
5. Assess requirements for Contractor review – Full or Basic and allocate to remote resource if required (refer to Matrix for thresholds);Categorize reason for change with onsite project manager and/or owner’s representative
6. Determine funding source allocation within project tools
7. Attend weekly review meeting with general contractor and project manager
8. Verify Update Dashboard accuracy and ensure updates are completed; update project controls data center capital cost benchmarks;
9. Identify and log PCOs as it informs the Final Forecasted Cost (FFC)
10. Liaise with general contractor’s cost controller and owner’s representative to ensure the Owner Change Order / Contractor Change Order process is being followed
11. Review and help maintain PCO log

Review with on-site project manager as required;

1. Assess requirement for additional cost estimating support – full or basic and allocate to remote resource if required providing all necessary
2. Issue out comments to general contractor and project manager
3. Coordinate Change Order reviews and approvals; Close out Change Orders as required
4. Attend weekly review meeting with general contractor and project manager
5. Upload dashboard
6. Update benchmarks

Onboarding Coordination & Support.

Assist with vendor onboarding:

1. Input and monitor onboarding data collection in client's system
2. Administration of client-required onboarding documentation
3. Track progress all client requirement for onboarding
4. Issue Day One reporting instructions to new site resources
5. Verify that all client-required data has been input in the client's tracking system
6. Issue Day One reporting instructions to new site resources

Change Order Processing Support.

Change order validation and support as needed. These services are to include:

1. Schedule validation
2. Math checking
3. Alternative identification and evaluation

Cost Reporting and Forecasting Support.

1. Support the regular cost reporting, budget management, tracking project change, risk identification and contingency management;
2. Support cash flow generation, tracking and forecasting
3. Coordination with the scheduling team to ensure project construction manager/general contractors (‘CM/GCs”) are providing appropriate project schedule estimates
4. Support estimation and tracking of owner costs across all Project Sites
5. Support the Total Cost of Ownership ("TCO”) analysis
6. Work with GM/GCs to produce monthly reporting to required quality
7. Add information to internal benchmarking and estimating databases
8. Provide support to Project Managers for costs meetings, OAC meetings and as requested by the client from time to time.

Other responsibilities may also include:

1. Assisting in establishing a client's requirements and undertaking feasibility studies
2. Analyzing outcomes and writing detailed progress reports