Receptionist

ONTELLUS
Temecula, CA Other
POSTED ON 7/22/2022 CLOSED ON 8/8/2022

What are the responsibilities and job description for the Receptionist position at ONTELLUS?

Job Details

Job Location:    Ontellus - Temecula, CA - Temecula, CA
Salary Range:    Undisclosed

Ontellus empowers insurance carriers, self-insured corporations and law firms to reduce costs, make informed decisions and accelerate claims resolution. As the nation’s largest, privately-held records retrieval provider, Ontellus leverages decades of experience and cutting-edge technology to deliver impactful products and client-centric services within industry-leading turnaround times.

 

JOB SUMMARY

Responsible for handling front office reception and administration duties, including greeting guests, answering phones, and handling company inquiries.

 

ESSENTIAL RESPONSIBILITIES

  • Answer phones and operate switchboard.
  • Route calls to appropriate staff/departments
  • Answer basic inquiries about company.
  • Greet visitors warmly
  • Assist with booking conference rooms.
  • Ensure reception and common areas are organized.
  • Hand out employee applications to scheduled applicants.
  • Manage and maintain visitors badges
  • Direct visitors to sign in and out.
  • Call persons waiting for visitor upon visitor arrival and sign in.
  • Assists with departmental miscellaneous reporting as needed.
  • Sign for deliveries
  • Assist with uploading requests to locations
  • Scanning urgent documents
  • Set up and administer typing tests for scheduled applicants
  • Manage set e-mail in-boxes.
  • May assist with supply ordering as needed.
  • Processes incoming mail/faxes.
  • Prepares physical records/films for scanning and processing.
  • Other duties as assigned.

 

 

Qualifications


  • High School diploma or general education degree (GED).
  • Minimum of 2 years of related experience in customer service, call center, front desk/reception and/or administrative capacity or equivalent combination of education and experience.
  • Ability to type 40 wpm and enter data accurately
  • Strong oral and written communication/presentation skills.
  • Strong computer skills; ability to navigate through the Internet, MS Office, data screens and email.
  • Outstanding interpersonal skills with, peers, superiors, customers, and other partners.
  • Ability to prioritize and meet critical deadlines.
  • Ability to lift/carry 10-15 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION & BENEFITS
Ontellus offers a collaborative work environment so you can learn and grow both professionally and personally. We offer a competitive benefits package including Medical, Dental, Vision, Life, Disability and a 401k Plan with a generous employer match. In addition, we offer a casual dress environment and plenty of opportunities for training and career advancement.

Ontellus is an Equal Opportunity Employer.
Ontellus requires pre-employment background checks and drug screening.

Job Type: Full-time

Pay: $16.50 per hour

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