What are the responsibilities and job description for the Accounting Clerk position at OOLY?
- Title: Accounting Clerk
- Department: Finance
- FLSA Status: Full Time, Regular, Non-Exempt, Hourly
- Reports to: Accounting Manager
- Supervises: NA
- Remote Status: Onsite
- Effective Date: October 9, 2023
About Us
As a wholesaler in the gift & stationery industry, our mission is "To passionately provide fun, unique and quality products that inspire creativity and self-expression for all." Our fun and functional products include novelty pens, pencils, stationery and accessories that can be found in independent stores, as well as, large retail chains primarily using private label product. We are looking for a dynamic and experienced team member to join our community during this exciting time of growth.
Position Summary
We are currently seeking an Accounting Clerk to join our growing team, reporting to the Accounting Manager. The Accounting Clerk will establish and maintain a good relationship with suppliers and Customers by ensuring information is accurate and up to date in the company system. This role would be responsible for calculating, posting business transactions, bill processing, verifying financial data for use and maintaining records. The ideal candidate would be highly organized, able to meet specified deadlines and have a strong attention to detail.
Job Responsibilities
Accounts Payable
- Process vendor invoices in a timely manner, including obtaining proper approval matching, coding, and entry in company’s ERP system.
- Establish and maintain relationships with new and existing vendors.
- Review and reconcile vendor statements that are received.
- Assist Accounting Manager in processing due invoices for payment.
New Customers Set Up
- Process new and existing Customer Applications
- Set up new Customers in the ERP system.
- Run customer credit history reports.
- Review credit references, collecting payment terms, address, contact email and phone number.
- Collect the necessary licenses and tax documents.
- Provide approved term notifications to customers once they have been approved by the Accounting Manager.
Clerical Accounting Tasks
- Review and release customers’ orders which are in a hold status.
- Answer all incoming department calls and forward them to the correct point of contact.
- Maintain historical electronic records within a database.
- Assist Accounting Manager in Month-End closing and audits.
- Assist with special projects and perform additional duties as requested.
Job Requirements
- Associate Degree in related field
- Accounts Payable experience required
- ERP, Microsoft Office, and G-Suite experience preferred
- High attention to detail, consistency of accuracy, and ethical standards
- Discreet with confidential information
What We Offer
- Generous Health, Dental, and Vision benefits
- 401k with company match
- Flexible schedule with competitive paid time off package
- $50,000 company paid life insurance
- Company sponsored monthly and quarterly cultural events
- Company sponsored celebrations for birthdays, anniversaries, goal rewards, and just because!
- Fun and creative environment with casual dress
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus opportunities
Ability to commute/relocate:
- Carlsbad, CA 92010: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22